Executive Assistant/Business Analyst at SKLD integrated Services LLC

Reports to: Chief Executive Officer and the Chief Operating Officer

Position Summary:

• Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision.
• The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The Business Analyst must be very analytical and strategic in his contribution to meetings, documentation and policy making procedures. The individual must possess cognitive ability to read in between the lines in order to come up with the most strategic sense of direction in any given situation.
• Responsibilities and Duties:
• Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipates the executives’ needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, answering questions and meeting requests directed to the executive office.
• Assists in coordinating the agenda of senior management team meetings and all staff meetings.
• Manages external contacts on behalf of the Senior Management; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
• Improves quality organizational results by studying, evaluating, and re-designing processes; implementing changes.
• Effectively handles Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
• Performs additional duties as assigned by both Chief Executive Officer and Chief Operating Officer
• Manages the Company Library

Education, Knowledge and Skills:

• Bachelor’s degree
• Company start-up experience preferred
• Excellent verbal and superior writing and report presentation skills are essential
• Polished professional having significant experience (minimum 3 years) supporting a C-level fast paced executive
• High level of professionalism and demonstrated ability to handle confidential information accordingly
• High level of Emotional Intelligence
• Project Management skills
• Demonstrated success where personal results and accountability are evident
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong sense of teamwork
• Can operate independently and remotely from a supervisor
• Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
• Proficient with technology including mobile devices