Tally Assistant at World Food Programme (WFP)

Requisition # 105187
Location: Maiduguri, Borno
Grade: G2

Organizational Context

• These jobs are found in WFP warehouses. The job holders report to the Storekeeper.

Job Purpose

• To tally commodities and assist in stacking and physical inventory activities to maximise accuracy and efficiency of commodity management.

Key Accountabilities (not all-inclusive)

• Tally receipt/dispatch of commodities including transformation of commodities during internal milling operations, identify and report to the supervisor any anomalies, to support accurate and effective commodity management in the warehouse.
• Implement and maintain accurate stacking and assist in conducting periodic physical inventory checks following the established guidelines and standards, to support compliance with internal control procedures and systems.
• Prepare accurate tally reports including efficient preparation and distribution of tally sheets to relevant parties, to ensure consistent and prompt accountability for commodity movement from/to and storage in the warehouse.
• Supervise the warehouse cleaning after loading/unloading and reconstitution exercises, to ensure WFP warehouse meets the established standards.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
• Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
• Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
• Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People:

• Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
• Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
• Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
• Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance:

• Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
• Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
• Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
• Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership:

• Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
• Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
• Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
• Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Functional Capabilities

• Capability Name: Description of the behaviour expected for the proficiency level
• Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP's operational warehouse procedures.
• Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Standard Minimum Qualifications

• Education: Completion of secondary school education.
• Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.

Desired Experiences for Entry into the Role:

• Experience in conducting basic logistics activities (tallying).

Other Specific Job Requirements:

• This section is optional to describe additional responsibilities & knowledge required for the specific job: reliable working environment.

Terms and Conditions

• Selected candidate will be employed on a fixed-term contract with a probationary period of one year.
• WFP offers an attractive compensation package. For more details please visit International Civil Service Commision website: http://icsc.un.org (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/nigeria.htm)