Procurement Officer at Rovedana

Job Description

• The Procurement Officer is responsible for the supply of products and services essential for the company’s operations by identifying the most cost-effective solutions and suppliers.
• The job holder will develop and deliver sourcing strategies, manage vendors and suppliers, and work with employees to optimize spending and achieve departmental and corporate goals within budget.
• S/he supports the HR & Admin Officer in carrying out the daily administration activities of the company.

Key Responsibilities
Procurement Management:

• Manage the daily operations of the office to ensure that the material and service requirements of the Company are met in a timely, efficient, effective and ethical manner
• Ensure accurate documentation and posting of procurement transactions
• Forecast likely levels of demand for services and products to meet the business needs and monitor stock levels
• Liaise with the different departments to ascertain requirement
• Ensure necessary endorsements and approvals are obtained for all materials or job requisition
• Ensure adherence to good procurement practices across the organization, and compliance with the organisation’s procurement policies and procedures.

Sourcing:

• Ensure clear communications of business requirements during sourcing to ensure alignment of all parties to corporate/business objectives
• Identify potential suppliers and manage existing suppliers; build and maintain good working relationships
• Negotiate and secure contracts for supplies and other product and service requirements
• Evaluate bids and make recommendations based on commercial and technical factors/criteria
• Monitor vendor agreements, vendor performance requirements and product performance expectations
• Monitor product/service quality, timelines and other applicable performance measures
• Ensure organizational adherence to contract terms and other service conditions; ensure timely payment of vendors and suppliers

Research and Analysis:

• Lead research to ascertain the best products and suppliers in terms of value, delivery schedules and quality; procurement and relevant trends and practices as well as their implications for the business
• Continually evaluate products and services offered by existing and prospective vendors.
• Forecast price trends and their impact on future activities

Administration:

• Ensure the maintenance of office buildings and its facilities
• Manage supplier/vendor relationships and maintain records of service contracts
• Maintain office equipment and fixed assets in good running condition.

Records Management:

• Maintain files related to purchase orders, purchasing, vendors, bids, quotes and other correspondence
• Collating data and report on realized/cost savings and cycle time

Requirements

• A university degree (minimum of second class lower)
• Procurement/Professional certification will be an added advantage.
• 2 - 4 years’ experience in Purchasing or Procurement function