Personal Assistant to Partner at Bradfield Consulting

Bradfield Consulting Limited - Our client, a partner in a law firm located in Lekki Phase 1, Lagos, Nigeria.

Job Description

The role is focused on providing dedicated support to the partner; to ensure all secretarial and administrative tasks are handled efficiently and effectively.

The selected candidate will be required to carry out secretarial, administrative and other functions for the partner as follows:

Secretarial & Administrative Functions:

• Managing the Partner's electronic diary, handling the daily activities of the Partner. This includes handling phone calls, meetings and appointments.
• Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
• Organising and sometimes attending meetings- taking minutes/notes and ensuring the Partner is well-prepared for meetings by organising meeting notes prior to such meetings.
• Organizing team building events as required.
• Organizing and maintaining files of the Partner’s correspondence and records.
• Filing, managing databases and handling correspondence.
• Liaising with the partner’s internal and external contacts including other members of staff, vendors and clients.
• Drafting letters and emails for the partner’s final approval; efficient follow-up of tasks as stated in emails, letters.
•  Assembling data and compiling information as directed.
• Organizing and expediting flow of work, initiating follow up actions where appropriate.
• Sourcing and ordering stationery and office equipment for the Partner.
• Organising, maintaining and managing the Partner’s office systems.
•  Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive and send overnight packages.
• Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
• Reviewing statements, invoices, receipts and charges for the Partner.
• When necessary, Lead on and carry out background research, present findings and recommendations and produce documents, briefing papers and reports.

Other Functions:

• Attending meetings, participating in committees, and reporting to the Partner as needed/required.
• Booking travel arrangements and accommodation, when necessary, and planning itineraries as required.
• Ordering and arranging payment of a variety of goods and services required by the Partner.
• Handling some personal work for the partner including booking appointments for members of the partner’s family.
• Perform all other duties assigned from time to time.

Qualifications

The ideal candidates must possess the following traits: 

• Discretion and trustworthiness (as selected candidates will often be party of confidential information).
• Ability and willingness to work long hours;
• Ability to work weekends when required to;
• Ability to work with minimal/no supervision.
• Ability to multi-task with minimal or no error.
• Ability to be a proactive thinker and an excellent problem solver.
• Flexibility and adaptability.

Academic Qualification

• Bachelor of Science or Art (B.Sc. or BA)
• Master of Science or Art (M.Sc. or MBA) 

Required Experience

Minimum of Two (2) to four (4) years’ proven practice in a secretarial/administrative role.

Additional information

Remuneration: Reasonably compensated with usual benefits