Logistics Associate at Management Sciences For Health - MSH

Job ID: 13-10601
Location: Nigeria
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A576 - PMI - S
Reports To: Field Finance and Operations Manager.
Slot: 8 Openings

Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
• PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
• Kindly note that recruitment for this job position is contingent upon receiving funding and donor approval.
• Interested candidates are required to indicate on their applications, 3 states in order of preference, where they would be willing to work in.
• The Logistics Associate coordinates the MSH logistics support services provided to all technical program areas, and provides logistical support to all MSH projects in states by working with USAID and the GON to retrieve shipments from customs.

Specific Responsibilities

• Maintaining inventory (supplies, items, equipment) and the required inventory records.
• Stocks, stores and warehouse management.
• Assets coding and inventory reporting.
• Safe guarding of assets/supplies.
• Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
• Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
• Capacity building of team members.
• File incoming help requests from end users via both telephone and e-mail in a courteous manner.
• Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
• With direction from the PMI-S IT associate, assisting in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field finance and operations Manager)
• Prepare the Projector and other presentation materials for quality presentations.
• Test fixes to ensure problem has been adequately resolved.
• Perform post-resolution follow-ups to help requests.
• Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
• Ability to travel 40% of the time to various state offices.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Monitor and ensure compliance.

Qualifications and Experience

• High school degree. University degree preferred.
• 3 - 5 years related work experience with International organizations in Nigeria.
• Sound judgment, non-aggressive driving style and good communication skills.
• Knowledge of administrative and clerical procedures.
• Knowledge of computers and relevant software application.
• Knowledge of customer service principles and practices.
• Ability to work a switchboard.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Verbal and written language skills in English required.
• Telephone Skills.
• Verbal Communication.
• Microsoft Office Skills.
• Listening, Professionalism.
• Customer Focus, Organization.
• Informing Others.
• Handles Pressure.
• Good knowledge of standard driving practices.
• Verbal and written communication skills.
• Professional personal presentation.
• Customer service orientation.
• Information management.
• Organizing and planning.
• Attention to detail.
• Initiative.
• Reliability.
• Stress tolerance Good driving record.
• Ability to travel if required.