Cashier/Compliance Assistant at ACTED Nigeria

Location: Monguno, Borno

Job Summary

• In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Monguno to respond to the humanitarian needs. ACTED is therefore looking for a Cashier/Compliance Assistant to support its mission in Monguno.
  

About the job
In order to ensure a proper cash flow system within mission, the cashier will take care of ACTED physical cash release and documentation of physical cash flow. Your main duties and responsibilities will be:

• Respect and follow-up of ACTED financial procedures
• Dealing with cash transfers and cash exchanges
• Petty cash management
• Cash flow follow-up (PRATIC)
• Follow up of FLAT document for compliance and transparency of ACTED procedures

General Responsibilities

• Respect and follow-up of ACTED financial procedures
• Dealing with cash transfers and cash exchanges
• Petty cash management
• Cash flow follow-up (PRATIC)
• Follow up of FLAT document for compliance and transparency of ACTED procedures;
• Every day: ensure of having daily exchange rates of currency
• Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook
• Payment: make payments for all items and services which have been approved by the CR
• Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond
• Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook
• Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area
• At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Cashier and CFM;
• Vouchers: quality of vouchers should be checked by the Cashier – Admin Assistant at the end of each month
• Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month
• Advances: ensure the clearance of all advances for the staff before paying the salary
• Release international staff per diem/food allowances after the monthly attendance sheet signed by staff and approved by CFM or CR;
• Follow-up of the Compliance process at base level by ensuring the regular (fortnightly) transfer of the project(s) Compliance documentation to the capital office
• At the end of the project, ensure the centralization of all Compliance folders at the Capital Office
• Facilitate the country Compliance review process once the project has been terminated or completed and ensure the accurate documentation of costs/expenses allocations within the documentation;
• Submit the completed Compliance folder (final version) to the HQ once the Compliance review process has been completed and ensure that the duplicate Compliance folder is securely archived.
• Update and send the MCR (Monthly Compliance Report) to capital office;
• Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action
• Facilitate and report compliance of all audit recommendations/action plans under the authority of the Country Representative and Country Finance Manager and provide accurate feedback immediately
• Comply with the Audit Department Code of conduct.

About you

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential:

• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of business is require
• University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.
• Experience with the use of Microsoft Office Package

Desirable:

• Previous working experience with humanitarian agencies
• Experience working with displaced populations.

We offer

• Contract length: 3 Months with possibility of extension
• Level: E2-1 (national contract)
• Start date: As soon as possible Desirable