Executive Program Officer at Chemonics International

Supervision: The Executive Program Officer will report directly to the Country Director or his/her designee.

Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the Executive Program Officer to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.  
• The Executive Program Officer will provide strategic management to the office of the Country Director and assist with program monitoring and support across technical and administrative teams for effective implementation of the PSM project.

Principal Duties and Responsibilities (Essential Functions)

• Manages day-to-day support to the Country Director, including communicating and assisting with home-office and Mission requests
• Close coordination with the Country Director and the Senior Management Team (SMT) to help make informed decisions.
• Develop and operationalize an effective and efficient management system to ensure proper functioning of the Country Director 's office.
• Play a pivotal role of effectively coordinating Programmatic and Administrative activities within the Country Director 's office including but not limited to activity scheduling with USAID and other development partners.
• Manage communication flow in and out of the Country Director 's office and ensure that the Country Director is up to date with the major breaking program and administrative issues.
• In consultation with Project leadership and technical leads, assists in maintaining up-do-date overarching project tracking tools including but not limited to the Incident Report Tracker, a Program Tracker, and the detailed Team Trackers.
• In consultation with the Country Director, assists with the facilitation of meetings both internally and externally by organizing and scheduling business meetings as assigned; ensuring conference rooms and other venues are reserved; and coordinating transportation if necessary to meeting venues.
• Attend team and other technical and administrative meetings as assigned; in consultation with supervisory staff, prepare and circulate in advance meeting agendas; prepare and circulate draft minutes of meetings; and following review by supervisory staff, revise and circulate finalized minutes (after review as appropriate) including follow-up on outstanding tasks identified during the meeting.
• Ensure effective coordination and scheduling of meetings, assists in taking meeting notes during business meetings and ensures prompt communication of decisions to the appropriate staff/institutions/departments for implementation.
• Works with KMC team to develop project updates and program briefs
• Keeps management informed of the project development and ongoing activities by providing weekly reports or as may be necessary
• Performs all tasks and responsibilities demonstrating behaviors associated with Chemonics’ values and competencies at all levels in the company.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
• Assist Project leadership and technical leads and other project staff with other administrative tasks as needed.
• Perform other duties as may be assigned

Job Qualifications
Applicants for this position should possess the following minimum qualifications:

• Minimum of Master's degree in Public Health, Social Sciences, Business or other related field
• Minimum 3 to 5 years of project management or relevant work experience providing program support in health-related programs (with an international NGO preferred). Demonstrated experience and interest in health sector and policy issues and international development.
• Minimum of 4 years’ experience assisting senior executives and managing their offices
• Experience in program design, implementation, monitoring and evaluation
• Project support/back-stopping, health and international experience are strongly preferred.
• Proficiency in MSWord, Excel and PowerPoint.
• Strong analytical, problem solving and multitasking skills with the ability to meet deadlines and adapt to change
• Experience with a USAID funded contract or grant is a significant plus.
• Able to understand and follow specific instructions with a keen attention to detail
• Demonstrated ability to communicate clearly and concisely orally and in writing in English.
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.
• Demonstrated ability to work in a team-oriented setting and ability to work with a diverse group of people
• Strong organizational skills
• Good interpersonal skills with a demonstrated ability to work independently as well as part of a team
• Ability and willingness to travel outside Abuja.

Working Conditions/Duration of Assignment:

• This is a long-term position for the life of the contract based in Abuja, Nigeria.