Logistics Assistant at INTERSOS

Location: MAIDUGURI
Start Date: ASAP
Reports to: Logistics Coordinator

Overview of the Role
Develop and strengthen INTERSOS Logistics capacity and contribute to the professional development of logistics within the area of Procurement, Warehouse management and support for the Offices and
Guest-houses management. Support office functions, and assist in field operations as requested.

Tasks and Main Responsibilities
Fleet management:

• Manage the Intersos fleet in the mission, supporting the field locations when necessary;
• Liaise with vendors for the issuing of new rentals/maintenance of vehicles;
• Manage the daily movements of staff;
• Provide managerial oversight, monitor and training to drivers;
• Ensure that sufficient and qualified staff is contracted (drivers);
• Supervising drivers’ conduct and training them when needed;
• Assess the market for vehicles spare parts, maintenance and vehicle rental periodically;
• Keep track of all administrative aspects of the fleet (logbooks, insurance, maintenance, etc);
• Do an assessment about workshop(s) for extraordinary maintenance, and following all

INTERSOS procedures, sing an agreement (a new assessment must be done yearly);
Procurement:

• Contribute to the assessment of the local purchasing environment (through new local market analysis, information gathered from previous purchases, program teams, other NGOs etc.) and
• to refresh it every maximum six (6) months (including already existing ones);
• Support the review of technical proposals of suppliers and carry out cost / benefit analysis;
• Support the process of the prequalification of local suppliers;
• Support the management of all complete Procurement dossiers with proper archive system;
• Contribute to do the orders to the prequalified local suppliers respecting the Procurement
• Plans (of the different projects), received from the PMs and agreed with the Logistics Coordinator;
• Check the quality / status and the right amount of the materials and of the packaging delivered to the warehouse from the prequalified suppliers;
• All previous activities are done with the use of IMP

For Procurement Tasks it is needed a deep knowledge of the INTERSOS Procurement Manual 2017
Others:

• Implement a proper archive system;
• Field site visit in all different projects sites in order to verify and improve logistics;
• Report achievements and difficulties and give suggestions to improve procurement, warehouse and Offices and Guesthouses management processes;
• Any other tasks not listed above in order to support and improve;

Qualifications and Qualities

• Relevant experience in logistics Coordination and / or supervision in humanitarian contexts and at Coordination level;
• Experienced in emergency and conflict settings;
• Large field availability;
• Great skills to pilot different tasks in a same time;
• Good capacity to cooperate with other departments;
• Flexibility and patience highly appreciated;
• Good communicator, able to work in English (verbal and written).