Pharmacist at Medecins Du Monde

SUPERVISOR: Pharmaco

Location : Maiduguri

Line Reports and functional supervisor: Pharmaco

STATUS: FULL TIME

DURATION: 4 MONTHS WITH POSSIBLITY OF EXTENSION

STARTING DATE: AS SOON AS POSSIBLE

CLOSING DATE: 12th April 2019

MAIN RESPONSIBILITIES

• Under the supervision of the Pharmaco, the Pharmacist will be responsible for the following main activities in order to ensure a good pharmacy management at all levels
• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption in the mission
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings

TASKS DESCRIPTION:

•  Implementing a quality drugs supply system in line with MdM standards
•  Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with log/supply and Pharmaco.
• Prepare the request for all the necessary drugs, material and equipment for mobile clinics and validate with medical supervisor.
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement if necessary in collaboration with Pharmaco and Dep phCo.
• Alert the PhCo and dep phCo as soon as the buffer stock will be used.
• Checks quality of drugs are in line with MDM internal and national regulations during the procurement process.
• Participate on evaluation of potential local suppliers for supplies and equipment according to MDM standards.
• Participate on selecting the suppliers (validated after QUAMED Local Market Assessment) for local purchase of drugs.
• Store drugs according to instructions and standards.
• Realize the pharmacy stock management (in/out) at the mobile clinic
• Support drug dispensers/pharmacy assistant in the weekly drugs orders to MdM central pharmacy with the assistance of the medical supervisors, medical doctors and paramedics staff
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied
• Implementing an effective stock management
• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs, medical supplies and equipment for easy distribution and appropriate stock movement records
• Ensure all boxes and items are proper identify and register in stock cards and excel.
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator.
• Monitor temperature of the pharmacy and fridge on a daily basis
• Reception and preparation of orders

ü  Order reception:

• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistic department and HQ
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Excel)

ü  Order preparation:

• Prepare and distribute the drugs according the field request and projects needs
• Check the rationality of the requests
• Pack supply request from the supported facilities and mobile clinics in a timely way
• Update the stock cards and excel according to the stock movements
• Do a feedback to Pharmaco and Dep phCo in case of any problem with the orders
• Collection and analysis of drugs consumption
• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform Pharmaco and Dep phCo in case of any unusual consumption.
• Support to health facilities and mobile clinics
• Collaborate closely with and build the capacities of dispensers of supported health facilities and mobile clinics.
• Conduct on the job training for dispensers in the mission.
• Upon request, organize trainings on drug prescription and rational use of drugs for medical staff
• Help to asses needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required.
•  Planning, Reporting and attendance to different meetings
• Prepare weekly activities plan with the support of Pharmaco and Dep PhCo.
• Compile drug consumption per week, month and clinic
• Compile information of inventory and consumption for the monthly analysis. Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the relevant trainings organized by MDM
• Provide a report after each field visit with objectives achieved and recommendation to be followed.
• Provide first draft of monthly analysis for revision of Pharmaco and Dep PhCo. Participate in a pro-active way to MDM internal meetings (medical, log, security, etc)
• Liase/inform clinician, doctors and midwife about drug availability.

II. OTHERS:

• Establish good relationship with the different stakeholders to have a smooth implementation of MDM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the Pharmaco and Dep PhCo
• Give suggestions to improve the functioning of MDM mobile clinics

III.PROFILE REQUIRED:

• At least 2 years as professional pharmacist
• Preferred experience in similar position
• Strong sense of responsibilities and organization skills
• Strong work and ethic and rigor
• Flexibility
• Good communication and team work
• Ability to work within a complex structure to ensure continuous supply of required
• Ability to work under pressure while maintaining a high level of accuracy
• Languages (spoken and written): English, Kanuri and Hausa
• Proficient with Microsoft Office tool (Excel and word)