Management Support Coordinator at Plan International

Reports to - Deputy Country Director
Purpose - Responsible for the overall administrative operations of the office, communication and HR management and administration as well as support to Country Director and Deputy Country Director.

Key Tasks
General Office management and administration

• Contract management and lease management
• Ensure office supplies and required logistics are available
• Provides administrative support to Office of Country Director and Deputy Country Director
• Responsible for smooth running of general office operations
• Organize country management team meetings
• Event management - organize all international workshops and high profile visits

Communications

• Develop communication and PR annual plans, to improve communication both internally and externally to promote Plan to key audiences
• Budget management- manage communication and media engagement budget
• Media management - manage relationships with national media and journalistic networks
• Publications· support the production of Plan's corporate program reports/documents
• Contribute to sharing and learning about Plan's country program work through efficient use of internal and external communication channels and systems

Human Resources Management

• Manage end to end recruitment processes
• Manage Human Resources Information System
• Facilitate staff orientation, learning and development activities
• Coordinate staff performance appraisals    
• Manage learning and development budget
• Update Staff files
• Organize people centred events
• Ensure adherence to HR policy and practices, consistent with global policy and compliant with local statutory and legislative requirements. 

Knowledge

• University degree in Administration, HR, Social Science or relevont equivalent
• 5 years of relevant experience in development in a governmental, multilateral or civil society organization in a multi cultural setting
• 3 or more years of middle level management responsibilities of similar size and complexity
• Working experience with government, donors, INGOs and international development organizations preferable

Skills

• Excellent analytical, conceptual and strategic thinking skills     .
• Excellent interpersonal skills in a multi-cultural environment, including tile ability to build relationships with colleagues at long distances
• Excellent IT skills
• Ability to de.liver to tight deadlines and budgets
• Ability to multi-task
• Fluency in English
• Strong written and oral communicatior skills and the ability to explain and visualize complex issues to expert and non-expert audiences, including presentation and public speaking
• Strong team building, motivational, negotiation and facilitation skills
• Good negotiation and influencing skills
• Leadership and coaching skills
• Flexible and committed to customer service