SCOPE OF WORK: IRC Nigeria seeks an experienced, dynamic individual for the role of Emergency Preparedness and Response Senior Manager Coordinate and supporting the country programme in the development and implementation of the Emergency Preparedness Plan and provide key cross-sector, cross-functional support to the Country Emergency Team ‘CET’ when deployed in response to a specific humanitarian response. The Emergency Preparedness and Response Senior Manager will be responsible for ensuring quality, coordinated, rapid emergency response, with an emphasis on timeliness and best use of resources; leading and building staff capacity on preparedness initiatives; and supporting the integration of DRR into program development where feasible. The Emergency Preparedness and Response Senior Manager’s responsibilities will also include working closely with Base Managers, Senior Programme Coordinators, Programme Sector Coordinators, M and E staff on coordinated assessment and information gathering on early warning and emergency impacts; representation at various forums; and liaison with diverse stakeholders including IRC technical units, government partners, and international and local NGOs.
Duties and Responsibilities:
Emergency Preparedness Planning
- Support and facilitate the country programme and the SMT in the annual process of the emergency preparedness planning cycle leading in the design and development of a country owned EPP
- Provide support to country programme, CET and field based staff on emergency preparedness issues, including delivery of training and simulations (emergency preparedness / emergency response trainings)
- Work in closely with HR Coordinator and maintain the CET register, ensure its up to date and recruit replacement staff as and when required
- Closely monitor and stay up to date on context-specific factors informing and/or impacting IRC EPP e.g. early warning data, security and access issues, other actor mapping, and make recommendations to SMT and program teams accordingly.
- Coach and mentor CET staff and field based counterparts on emergency preparedness and response and link in to wider organisational talent development mechanisms
- Work closely with M&E unit to ensure data collection and monitoring tools are aligned with and responsive to emergency program M&E frameworks, core indicators, and inclusive of the particular needs of vulnerable groups
Emergency Response and Programming
- Initiate, and as necessary lead, needs assessments and data collection to feed into project design; Support field teams where needed to develop/refine tools for, and/or conduct and compile information from, rapid assessments.
- Lead and coordinate the design and delivery of IRC emergency interventions in response to e.g. displacement to due to conflict or natural disasters, disease outbreak, and other emergencies as they arise and based on needs
- Ensure an integrated sector approach when implementing a response through engagement and consultation with Programme Sector leads from the inception of the response
- Work closely with Grants and Finance departments in the development of budgets and proposals for emergency preparedness and response interventions, coordinating with other technical leads/specialist on project design and proposal development inputs
- Oversee the implementation of first line emergency response projects, ensuring timely procurement, spending, and implementation plans and that overall stated goals and objectives are tracked and met before transition and merger with regular programming or exit
- Closely monitor and manage program spending and serve as budget manager for emergency response grants.
- Ensure compliance with IRC policy, procedures and practices throughout preparedness and emergency response activities, including adherence to Do No Harm principles
Coordination and Representation
- In collaboration with field coordinators and security focal points, closely monitor and communicate with key staff as needed on new or anticipated developments in population movements, security context, accessibility constraints, and natural or environmental phenomena.
- Liaise with and support operational functions in their roles in effectively designing and delivering preparedness and response, particularly on cash, prepositioning, and timely procurement.
- Coordinate with Programme Sector Coordinators and ensure IRC is adequately represented at relevant national level forums (e.g. cluster, working groups, and other coordination meetings; launches and briefings) providing feedback, analysis and recommendations to the SMT
- Identify opportunities for and take forward concrete actions toward enhancing coordination with other NGOs during the onset of a rapid onset emergency response
- In coordination with Senior Programme Coordinators, Field Coordinators and Base Managers facilitate donor and HQ visits to the program sites.
Reporting & Documentation
- As required, compile or contribute to the writing of assessment and project reports.
- Compile and disseminate any data, reports, briefings, etc. (IRC’s or other agencies’) relevant to IRC preparedness and response activities in a timely fashion.
- Contribute to the design and development of program briefing materials, and provide timely, quality inputs to information requests from IRC regional and HQ management and donors.
- Lead the compiling and writing of periodic situation reports as required.
KEY WORKING RELATIONSHIPS:
Internal: Deputy Directors ( Field Management, Programs , Operations); Country Finance Controller, Finance, Grants; M&E Coordinator; Sector Leads; Supply Chain Coordinator; Field Coordinators; Base Managers, CET members, Regional Emergency Coordinator; key staff in IRC regional/HQ Emergency Unit.
External: Other humanitarian organizations; relevant Cluster leads; donors, as required.
REQUIREMENTS:
- Bachelor’s degree in relevant field from a recognized university with at least six years of relevant work experience; or, master’s degree in relevant field from a recognized university with at least three years of relevant work experience
- Experience must include work in a similar role within international humanitarian/emergency contexts
- Exceptional coordination and inter-personal skills
- Background in situation analysis, needs assessments and project management.
- Demonstrably excellent written and oral communication skills; strong English writing skills required.
- Experience with cash programming is a plus
- Familiarity with major donor rules and regulations (e.g. USAID/OFDA, ECHO, DFID, UNOCHA, SIDA)
- Proficient in MS Office, MS Word, MS Excel, and MS PowerPoint
- Flexibility to adapt to changing demands and the ability to work under pressure are essential
PERSONAL SPECIFICATIONS:
- Ability to work under pressure, long work hours, and high workload.
- Ability to independently organize work and prioritize tasks.
- Self-motivated, honest, highly responsible, and punctual.
- Ability to work both independently and as part of a team.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
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