Secretary/ Receptionist at Raxon Culler Gold Limited

Details

• We are looking for a responsible Receptionist/Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Receptionist/Administrative Assistant include welcoming clients, providing support to our managers, marketing team and employees, assisting in daily office needs and managing our company’s general administrative activities.
• The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Perform other related duties as assigned.

Required Education and Experience

• Diploma/ND or HND/University degree preferred; additional qualification as an Administrative assistant or Secretary will be a plus
• 2+ years of previous experience performing administrative duties.
• Proficient data entry skills
• Proficient in Microsoft products (Outlook, MS Word, Excel) to include formatting and formulas.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Competencies:

• Technical Capacity.
• Personal Effectiveness/Credibility.
• Thoroughness.
• Collaboration Skills.
• Communication Proficiency.
• Flexibility.