Senior Procurement Officer at North East Regional Initiative (NERI)

Contract Term: Short-Term

POSITION SUMMARY

The STTA Senior Procurement Officer will support the Procurement Manager in coordinating procurement of goods and services under grants or direct implementation. S/He must be fluent in USAID procurement regulations and shall ensure strict compliance for both USAID and implementing partner procurement rules and regulations.

S/He will coordinate the procurement of goods and services required for a busy office under the project task order and support the Procurement Manager with reviewing procurement processes, providing regular training and mentoring to procurement department staff. This position will be based in Abuja, with activities being implemented in the North East. Travel is expected

REPORTING & SUPERVISION

The STTA Senior Procurement Officer reports to the Procurement Manager based in Abuja.

PRIMARY RESPONSIBILITIES

Primary responsibilities include but are not limited to the following:

• Ensure that the procurement process strictly follows the Organization rules and regulations.
• Provide support to the Procurement Officers in Abuja and in the field through reviews to ensure compliance to policies, procedures, USAID procurement regulations etc.
• Regular field training for program staff on procurement policies and processes
• Maintain and constantly update procurement activity tracker and advise on compliance to time lines. database.
• Act as POC for teams for support concerning procurement process & procedures
• Conduct reviews of procurement documents to ensure accuracy and compliance to procurement processes, policies and regulation.
• Prepare Negotiation Memos and ensure accuracy of document for submission to Creative HQ.

• Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.

• Arrange and conduct vendor meetings and/or site visits to communicate RFQ requirements, inspect product samples and attract vendors to participate in responses to NLCB RFQs/RFPs

• Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.

• Process procurements according to USAID rules and regulations.
• Liaise with program/grant teams on strict control of budgets, budget development and monthly cash forecast.
• Prepare solicitation documents and support with technical evaluation and ensure strict compliance to policy.

• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliveries are complete and timely.
• Perform other tasks, as assigned.

Required Skills & Qualifications:

• University degree in relevant field is required.
• Minimum of 5years relevant work experience; must include not less than 3years specific procurement experience and 2years supervisory role.

• Experience working in development funded programs

• Strong knowledge of USAID procurement rules and regulations.

• Demonstrated ability to solve challenging and complicated logistical issues.

• Demonstrate ability to manage team

• Experience with budgeting and cost analysis.
• Strong ability to use and develop management and tracking systems.
• Strong communication skills.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Ability to work under pressure and efficiently handle multiple tasks

• Ability to work under own initiative or as a part of a team

• Experience of working in a conflict environment is a plus.
• Fluency in oral and written English is required