Procurement Manager at Adexen

Industry: Logistics & Transport
Employment Type: Full time
Job Seniority: Manager
Job Category: Supply Chain

Responsibilities

• Implement procurement standards and guidelines while controlling all procurement activities for the business.

Vendor Qualification and Management:

• Manage the vendor selection and qualification process end to end, based on approved criteria.
• Implement a vendor performance management system to monitor and review vendor performance bi-annually.
• Align all vendors to the company’s approved payment plan.
• Work through vendors to ensure timely and cost- effective delivery of products and services.
• Leverage relationships with approved vendors to secure the best service for the organization.

Requisitions and Procurement:

• Conduct periodic market research and maintain a price list for all consumables.
• Ensure order quantities are in line with PO terms, while jointly verifying quality with the user department.
• Analyse procurement trends to make accurate forecast of procurement needs for the business.
• Ensure that the products and services supplied are of the highest quality.
• Follow procurement procedures, create and maintain inventory of all incoming and current supplies.
• Maintain accurate records of purchases and pricing.
• Optimize procurement expenditures to achieve cost savings.
• Ensures the timely delivery of all requisitions to vessels or the office.
• Submit and reconcile with the Finance and Accounts Department.
• Coordinate internal monitoring and evaluation of the supply chain function.

Critical Inventory Management:

• Develop a pipeline of vendors for the supply of critical parts and spares to ensure their availability always.
• Maintain a minimum inventory level for all consumables and full stock for selected critical parts.

Contract Negotiation and Monitoring:

• Manage and monitor contract SLAs and KPIs of suppliers.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Supervise and ensure contract performance, including delivery, receipt, warranty, damages and insurance of goods.

Finance and Budgeting:

• Work with other departments to increase growth revenue by maximising profitability, improving margins, increasing cashflow and reducing cost-of-capital.
• Participate in budget planning and review meetings.
• Perform other duties as may be assigned.

QHSE:

• Support occupational health and safety in the workplace.

Food Chandelling:

• Ensure timely food supply to the vessels in approved quality and quantity.
• Manage Food chandelling contractual agreement.

Desired Skills and Experience

• Master's in Logistics, Supply Chain Management, Operations Management, Finance or Engineering, Mathematics, or Statistical Analysis.
• Ten (10) years previous experience as a Procurement Manager or related position.
• Membership of Chartered Institute of Procurement and Supply (CIPS) qualification is required for this role.
• Supply chain work-related skill, knowledge, or experience is considered an asset.
• Strong analytical skills, judgement and decision making.
• Must have organizational skills to arrange data and retrieve data in a timely manner.
• Good knowledge and understanding of Procurement processes, policy, and systems.
• Must have an eye for detail to ensure that correct information is noted and recorded.
• Strong interpersonal skills.