Job Number: 519595
Location: Abuja
Work Type: Fixed Term Staff
Job Descriptions
How can you make a difference?
- Under the supervision and guidance of the Chief of the Management for Result Section, the senior programme assistant supports the section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
- The duties may include follow-up in fields of work such as programming and budget monitoring.
Key Accountabilities, Duties & Tasks
Support to programme development, planning and execution:
- Researches, analyses, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
- Drafts project documents, work plans, budgets, proposals on implementation arrangements.
- Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.
Support to monitoring and reporting of programme results:
- Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
Support in resource mobilization:
- Researches, analyses, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).Â
- Researches, analyses, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
- Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
Support in Knowledge Management and capacity building:
- Researches, analyses, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building
- Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.
Support to Procurement:
- Guides managers in the process of PCA/SSFAs in line with the policies and guidance issued by FRG, supply division and DHR.
- Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR's in VISION, and making necessary logistical arrangements.
- Maintains up-to-date vendor lists, partners, and consultant rosters.
Budget Monitoring:
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
- Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.
- Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
Education
To qualify as an advocate for every Child, you demonstrate:
- Completion of secondary education, preferably supplemented by Technical or University courses related to the work of the organization.
Experience
- Seven (7) years of progressively responsible programme support work experience, with co-ordination and administrative work in the management of programme activities.
Language Requirement:
- Fluency in English is required
For very Child, you demonstrate:
- UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are:
- Analyzing (II)
- Applying technical expertise (II)
- Planning and organizing (II)
- Following Instructions and Procedures (II)
View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
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