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  • Posted: Jan 28, 2019
    Deadline: Feb 4, 2019
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    Read more about this company

     

    Administrative Officer

    Job Description

    • Monitoring and maintaining office equipment and stationery supplies; orders replacement supplies as needed.
    • Maintenance of staff records, Vehicles files and other confidential correspondences.
    • Maintain the document database and help other employees find and retrieve requested documents.
    • Ensure that files are properly labelled for ease of identification, storage and retrieval.

    Roles and Responsibilities

    • Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Admin Managers to ensure that relevant updates and reviews take place in a timely fashion.
    • Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
    • Assist in coordinating effectively & efficiently Admin activities, including prompt payment of bills.
    • Creating, updating, and maintaining records and databases.
    • Preparing reports on expenses, office budgets, and other expenditures.
    • Supporting department managers and staff.
    • Use electronic and manual filing systems with due regard to security and confidentiality.
    • Distribute and store correspondence (e.g. letters, emails and packages).
    • Handling of pool vehicle requests and drivers’ movement schedule
    • Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning).
    • Execute other duties as may be required by immediate manager and other members of the management.

    Qualifications

    • A minimum of OND in Business Administrative and other related discipline.
    • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
    • Knowledge of office procedures.
    • Minimum of 2 years’ experience in a reputable organization.

    Requirements

    • Ability to produce report in a timely manner.
    • Attention to detail.
    • Strong organizational skills.
    • Presentation and reporting skills.
    • Good Team player.
    • Good communication skills.
    • Excellent problem-solving skills.
    • Ability to work to deadlines, under pressure.

    Method of Application

    Applicants should forward their CV and Application Letter to: pharmarecruitment2online@gmail.com With the position applied for as the subject of the email.

    Note:
    Only shortlisted candidate will be reached.

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