Personal Assistant at RapidSecure Guard Limited

Details:

Responsibilities include:

• acting as a first point of contact: dealing with correspondence
• screening phone calls, inquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• organising events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses

Key skills 

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Strong sense of responsibility and ability to complete tasks with minimal supervision skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Impeccable written and oral communication skills
• Proficient with Microsoft Office packages and the ability to learn company-specific software

Requirements

• HND diploma minimum 
• Female only