Procurement and Supply Management (PSM) Specialist at Deloitte

Reference Number: GFA013
Location: Nigeria

Job Summary

• To provide support and help with the coordination of all PSM related activities of the Global Fund grant
• To ensure the related procurement activities are conducted in line with the applicable National and Global Fund Policy Requirements to ensure timely implementation of grant activities.

Roles and Responsibilities
Procurement Compliance:

• Confirms full compliance of procurement activities with GF rules, regulations, policies and strategies including elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Ensures timely and proper preparation of procurement plans for the TB grant and establishment of their deadlines
• Implements of proper monitoring system and control of procurement processes including organization of tender documents, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with GF rules and regulations
• Drafting submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Reviews SR and State Office financial and operational reporting systems to ensure integrity and reliability of information for decision making.
• Provides necessary support and information to external assurance providers to facilitate their independent assessment of NTBLCP activities

Procurement Monitoring:

• Deploys proper monitoring system and control of procurement processes including organization of tender documents, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with GF rules and regulations

Budget Management:

• Ensures budget raising and checking of requisitions

Market Research:

• Conducts market research to keep abreast of market developments, research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.

PSM Logistics and Vendor Management:

• Develops and update of roster of suppliers
• Implementation of supplier selections and evaluation
• Manages all assets under the grant in compliance with the NTBLCP Asset Management Rules and Regulations including but not limited to recording, coordinating and reconciling asset inventory including physical verification of asset on sites, asset transfer, disposal, write-off and synchronization of asset Inventory
• Participates in the conduct of DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys
• Organizes travel including purchase of air tickets, DSA calculation, requisition preparation, arrangement of shipments, vehicle maintenance and conference facilities arrangements
• Maintaining electronic and hardcopy files and records to ensure proper accountability

Experience and Qualifications

• Bachelor's Degree in Pharmacy, any of the Social Sciences or any Development related field is a requirement.
• A Master's Degree will be in Business Management will be an advantage
• Professional membership to a standard body will be an added advantage.
• Minimum of five years’ professional experience providing technical support to large organization or project or government projects, preferably in donor-funded programs includes at least 5 years of experience in pharmaceutical and medical procurement.

Desired Competencies:

• Strong knowledge of drug procurement processes and clearance.
• Knowledge of planning and forecasting processes.
• Knowledge of procurement and contract management.
• Knowledge of operational controls
• Knowledge of sourcing and procurement techniques
• Knowledge of applicable procurement software
• Stakeholder Engagement and Management
• Demonstrates expertise in Financial Information Data Analytics
• Expertise in the application of financial principles
• Research and investigative ability
• Data analysis and interpretation
• Proficiency in the use of Microsoft Office applications, i.e. MS Word, Excel, etc.
• Supervision and Management
• Inter-personal and negotiation skills.