Office Manager at Viisaus Technology Ltd

Job Profile

As Office Manager, your responsibilities will include:

• Supporting the service delivery process of the Company
• Reviewing and performing supply requisitions, basic bookkeeping, filing, and clerical duties
• Managing budgets and ensuring cost effectiveness
• Performing analysis and forecasting
• Reviewing utilities consumption and striving to minimize costs
• Overseeing building projects, renovations or refurbishments
• Helping the business to relocate to new offices and to make decisions about leasing
• Drafting reports and making written recommendations
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Ensuring that basic facilities, such as power, water and heating, are well-maintained
• Developing and maintaining relationships with vendors
• Key Performance Indicators (KPIs) you will be measured on include:

Communication

• Budget Management & Monitoring
• % of Admin Tasks Performed on Time
• Business Travel/Event Management
• Administration & Coordination
• Maintenance costs
• Relationship Management

You’d be a good fit if you:

• Have at least two years’ work experience in a similar role
• Possess a University Degree in in Facility Management, Business Administration or relevant field
• Are well-versed in technical/engineering operations and facilities management best practices
• Can maintain composure and confidence under pressure
• Are able to function effectively in a variety of roles within a dynamic environment under minimum supervision
• Enjoy the administrative challenges of supporting a dynamic office of diverse people and programs
• Can manage complex tasks and prioritize competing demands in order to meet deadlines
• Have great written, verbal communication skills, analytical and problem solving skills
• Can organize, prioritize and are able to handle a complex, varied workload
• Have knowledge of basic office software

Why VIISAUS?

Because VIISAUS hires the best people, we work hard to provide benefits to make their lives better.

We offer:

• A competitive salary in a highly exciting organization
• Health and dental insurance coverage
• Annual Performance Bonus at management discretion
• Monthly Pension Benefits
• Group life Insurance
• A fun and collaborative environment with driven team members
• Work for an employee focused company that is building a great culture
• Paid time off, Sick days and Holidays off

When you join VIISAUS, you become part of the VIISAUS family, a group of talented men and women who drive innovation, embrace change, celebrate teamwork and reward hard work!