Executive Assistant at GE - General Electric

Ref No: 3201243
Location: Lagos
Job Function: Business Management
Business Segment: Healthcare Africa

Role Summary

• This position will provide efficient and effective administration service and project management support to the Healthcare Executive General Manager- West Central & French Speaking Africa LCT. The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.

Essential Responsibilities

• The Executive Assistant is responsible for defined work or projects with moderate complexity
• In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
• Establish and maintain strong communication links with Regional, Function, and Department level secretarial and administrative personnel
• Proactively coordinate the Executive’s calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile Travel & Living (T&L) expenses as required
• Direct business contacts to appropriate managers
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplish responsibilities independently
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

Qualifications/Requirements

• Bachelor’s degree from an accredited university in a relevant field or equivalent knowledge or experience
• 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives on an international travel
• Must be fluent in spoken and written English Language
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Willingness and ability to work a flexible schedule when necessary and required by the Executive
• Strong communication skills with the ability to interact with staff (at all levels) in a fast-paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive
• A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
• Must have valid authorization to work full-time without any restriction in Nigeria

Desired Characteristics:

• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to make independent decisions with minimal oversight… a self-starter with an ability to think ahead and plan for all scenarios