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  • Posted: Nov 16, 2018
    Deadline: Not specified
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Admin Assistant


    Location:
    Maiduguri, Borno

    Role Purpose

    • To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.
    • The role will contribute to effective office management including support to store management, inventory/asset management and supervision of janitorial services.
    • The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

    Dimension of Role:

    • Implementation of administrative processes, protocols and systems for the Maiduguri Office.
    • Provide administrative and logistical support for staff
    • Supervision of two janitors

    Key Roles/Responsiblities

    • Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
    • Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
    • Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
    • Support program activities in the Maiduguri office where necessary.
    • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
    • Use systems and processes to assure smooth and timely flow of work.
    • Assist with organization of meetings and special events.
    • Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office
    • Knowledge of general office practices and administrative procedures.
    • Resourceful in gathering and providing information.
    • Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners
    • Receives and signs for fixed asset items and maintains physical inventory
    • Responsible for purchase requisition creation and maintenance in SAP
    • Responsible for posting good receipt in SAP supported by a delivery note
    • Perform additional and miscellaneous job-related duties for the office as assigned by manager.

    Technical Expertise, Skills and Knowledge
    Essential:

    • A BA/BSc or HND in related Business Administration or related field.
    • At least 2 years’ practical work experience in supporting administrative systems in a similar organization
    • Proficiency in MS Word, MS Excel and MS Outlook a must
    • Knowledge of operating standard office equipment
    • Excellent communication skills – written and verbal
    • Ability to prioritize projects and strong problem solving skills
    • Good research skills and attention to detail.

    Method of Application

    Interested and qualified? Go to Plan International on jobs.plan-international.org to apply

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