Administrative Assistant at FHI 360

Requisition: 2018202154
Location: Damaturu, Yobe
Job Type: Full time
Supervisor: Senior Finance & Administrative Officer

Basic Function

• Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

• Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.
• For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
• Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting. Compose general correspondence, schedules and memoranda as needed.
• Assist with production of non-routine publications, e.g. specific brochures. Assist with production of presentation materials for staff members.
• Use initiative to improve work flow and improve systems for clerical functions. Prepare minutes for meetings and follow up with staff members for action items.
• Develop and manage a database and record keeping system for assigned areas.
• Organize and set-up internal meetings. Perform any other duties as assigned.

Qualifications and Requirements

• University degree, recognized equivalent or HND.
• Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage.
• Familiarity with administrative and secretarial skills is an advantage.
• Experience with large complex organization is preferred.

Knowledge, Skills and Abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information. Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.