Operations Assistant - Nigeria IHP at Palladium Group

Location:

Bauchi, Application Link

Sokoto Application Link

Kebbi Application Link
Reports to Finance and Operations Manager
Duration: 5 years

Project Overview and Role   

• IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems. It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea.
• The Operations Assistant is responsible under the leadership of the Operations Manager, for ensuring the smooth operations and logistics of the state program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.

Responsibilities   

• Responsible for overall administration function of the project
• Assist Operations Manager and other team members to compile and document program information for reports, publications and communications, as needed
• Provide secretarial and administrative support to COP and other team members to facilitate and support the smooth management of the project
• Develop and maintain a comprehensive electronic and paper filing system for the project office, including database of all partners and contact information
• Establish and maintain supplier/vendor files and account
• Maintain the project purchase order system
• Support the project’s procurement and purchasing, and other contractual requirements
• Develop minutes of routine staff meetings and other project-related meetings
• Assist with the preparation, review and editing of documents, presentations, reports, proposals, and excel spread sheets
• Organize translation, editing, and publication of reports, task-related deliverables, briefing notes, etc
• Maintain shared document libraries, archives, calendars, etc., using Palladium web-based management information systems
• Serve as point person for all IT related issues with coordinate with the IT Support Center
• Assist with special projects and perform other duties as required

Requirements   

• Bachelor's Degree from a recognized academic institution
• A minimum of 2 years relevant work experience
• Proven competency in planning, organizing, and implementing operational activities
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English