Finance Officer at Norwegian Refugee Council (NRC)

Reports to:  Area Manager

Supervision of:  Finance Assistant

Duty station:  Maiduguri 

Travel:  15%

Project number:   NGFX0000

Duration and type of contract:8 months (September 2018 - September 31st 2019)

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities
The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Assist for the reconciliation of NRC bank accounts and cash boxes
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Ensure that all supporting documents are complete and accurate before the financial transaction is done.
• Ensure that weekly, monthly finance reports are prepared on time.
• Assist to prepare donors finance reports

Specific responsibilities

• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Prepare day to day financial transactions
• Verify postbacks for Agresso import
• Establish a good system of advances management
• Management of bank and cash transactions
• Facilitate cash counts and safeguard of cash in the office.
• Facilitate audit activities
• Critical interfaces
• By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• PDMs, HR Officer, Administration Officer, Logistics Officer
• Vendors, Tax authorities, auditors,
• Scale and scope of position

Staff:
1 Finance Assistant

Stakeholders:
Tax authorities, Social Security authorities, vendors, banks

Budgets:
TBD

Information:
Intranet, Agresso

Legal or compliance:
NA

Competencies 
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies
These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
• Context/ Specific skills, knowledge and experience:
• Good skills in Excel and Word
• Good knowledge of accounting packages; preferably Agresso
• Good knowledge to initiate finance SOPs
• Good knowledge of the Nigeria country context

Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

The Job Description

• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework