Logistics Officer at First Excelsia

Logistics Officer who will be responsible for providing efficient and cost-effective Logistics and Supply Chain support services to support the business.  The holder of this position will deliver high quality professional logistics and administration services and lead the development and implementation of tools, processes, policies and practices covering all aspects of Logistics and Supply Chain. Ability to deal with hands on issues, create effective liaison with heads of department and other key staff and management of various aspects of the logistics chain as well as participating in strategic thinking will be key to success in this position.

Job Description

• Under the guidance of the Logistics Manager, introduce a formalized and highly organized approach in the region to guide all distribution activities between headquarters and schools in given region.
• Compilation of delivery schedules, route mappings, delivery tracking and reporting systems to ensure on time and complete deliveries
• Negotiation of prices, lead times and other contractual terms with distribution and transport contractors in the areas the region assigned.
• Reviewing and embedding with user departments the specifications for various logistics services required for school operations and other departments
• Creating and fostering relationships with diverse logistics and supply chain professional associations to ensure gainful experience and knowledge sharing
• Seek, evaluate and recommend reliable vendors or suppliers to provide quality logistics services at reasonable prices in the region.
• Determining distribution schedules and timing of deliveries to and from schools and keeping track of delivery times throughout the delivery process
• Working with department managers and other staff to forecast demand for logistics services and to ascertain that deliveries are dispatched recorded and signed for by recipients.
• Provide oversight over the material handling staff assigned to the region.
• Deal with and resolve any logistical challenges including failure by internal and external stakeholders to meet expected performance benchmarks
• Budgeting, reporting and analysis of Logistics costs to ensure high visibility and control of related expenses and proper allocation to user departments
• Periodic reporting of Logistics activities and projects in assigned region
• Working internally and with external legal support to ensure suitable agreements that would ensure appropriate terms of engagement with suppliers of high transport and delivery services
• Support School Operations, Technology, Training and Construction departments and other functions in legal and contractual processes for Logistics needs.
• Act as the Deputy Logistics Manager when called upon.
• Advise management on required areas of improvement to enhance Logistics processes

Person Specification

• Minimum of 4 to 6 years’ experience in management of Logistics and or Supply Chain services preferably for a large fast-growing service or trading organization with multiple locations and diverse requirements
• Experience with Logistics management of construction materials in a large-scale environment where both formal and informal vendors operate will be a definite advantage.
• Professional qualifications in Logistics/Supply Chain will be a key requirement
• Bachelor’s Degree in business, economics or other Social Science or related discipline or the equivalent
• Ability to present Logistics services feedback, policies and procedures to senior managers.
• Demonstrated ability to organize large volumes of Logistics requirements for a broad range of office and operational needs.  Must have the ability to quickly learn and improve systems
• Good hands on knowledge of Microsoft Office suite applications