Personal Assistant at a Fast Growing Company

Description:

Personal Assistant:

• Manage the CEO’s daily and weekly schedule.
• Provide secretarial support for meetings when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders and confirming venues.
• Organize internal and external meetings on behalf of the CEO ensuring all necessary logistics are completed. E.g. securing a meeting venue, welcoming guests, providing entertainment for the guests especially when meetings are held at the Corporate Office.
• Monitor and respond to incoming communications to the CEO’s office including phone calls, emails and other correspondence etc.
• Communicate important updates and information as directed by the CEO
• Ensure a conducive work environment for all employees within the corporate office including but not limited to provision of power, sanitary items, stationery and 100% uptime of office equipment.
• Ensure first impression of all guests to the office is consistent with values of the company which is to portray highly professional business and work environment
• Manage all incoming physical mail and messages to the company and its employees, ensuring accurate record keeping and effective distribution to intended recipient.
• Responsible for making travel arrangements for all employees including protocol services where appropriate.
• Responsible for the management of company vehicles.
• Coordinate ad-hoc projects, as and when requested/required.

Skills Required:

• Broad range of marketing skills including brand management, project management, event planning
• Excellent communications skills – written and presentation
• Strong collaborator and able to work with broad range of personalities and teams
• Excellent project management, organization and time management skills.
• Business and financial acumen as evidenced by managing budget
• Strong project management, detail orientation and follow-up skills
• Good working knowledge of social media tools
• Ability to work under pressure and to manage multiple projects at one time.
• Good presentation and public speaking skills.
• Proficient in the use of MS Office tools (Word, Excel, PowerPoint)
• Organizational and administrative knowledge
• Ability to Supervise all levels of contractors

Experience:

• Minimum of two (2) years’ work experience in a similar role.

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Description:

Personal Assistant:

• Manage the CEO’s daily and weekly schedule.
• Provide secretarial support for meetings when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders and confirming venues.
• Organize internal and external meetings on behalf of the CEO ensuring all necessary logistics are completed. E.g. securing a meeting venue, welcoming guests, providing entertainment for the guests especially when meetings are held at the Corporate Office.
• Monitor and respond to incoming communications to the CEO’s office including phone calls, emails and other correspondence etc.
• Communicate important updates and information as directed by the CEO
• Ensure a conducive work environment for all employees within the corporate office including but not limited to provision of power, sanitary items, stationery and 100% uptime of office equipment.
• Ensure first impression of all guests to the office is consistent with values of the company which is to portray highly professional business and work environment
• Manage all incoming physical mail and messages to the company and its employees, ensuring accurate record keeping and effective distribution to intended recipient.
• Responsible for making travel arrangements for all employees including protocol services where appropriate.
• Responsible for the management of company vehicles.
• Coordinate ad-hoc projects, as and when requested/required.

Skills Required:

• Broad range of marketing skills including brand management, project management, event planning
• Excellent communications skills – written and presentation
• Strong collaborator and able to work with broad range of personalities and teams
• Excellent project management, organization and time management skills.
• Business and financial acumen as evidenced by managing budget
• Strong project management, detail orientation and follow-up skills
• Good working knowledge of social media tools
• Ability to work under pressure and to manage multiple projects at one time.
• Good presentation and public speaking skills.
• Proficient in the use of MS Office tools (Word, Excel, PowerPoint)
• Organizational and administrative knowledge
• Ability to Supervise all levels of contractors

Experience:

• Minimum of two (2) years’ work experience in a similar role.