Administrative Assistant at an Aquaculture Training Institute

Summary
In this role, you support the operations by supervising staff, planning, organizing and implementing administrative systems. You act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records; ensuring all administrative activities run smoothly on a daily and long-term basis.

Essential Responsibilities

• Assist the Programme Leads with administrative and secretarial duties of the programme
• Collaborate with other staff to support programme planning and management
•  Develop and maintain a documentation system with up to date information for all stakeholders
• Work closely with Programme Lead to coordinate relationship with external suppliers
• Follow established plans to organize and coordinate all Programme events, undertake all necessary documentation/reporting processes relating to these events
• Develop and maintain a system to manage Programme documents and records
• Provide support to staff, volunteers, partners, visitors
• Perform other duties assigned

Role Requirements

• A Bachelor’s Degree or Higher National Diploma
• Minimum of 3 years proven experience in similar roles
• Preferably female, between 25-35years
• Possess good interpersonal skills
• Excellent verbal and written communication in English Language
• Ability to lead a team of full time and part-time staff
• Flexibility to adapt to new situations, with a positive attitude
• Strong computer skills (Word, Outlook, Excel, PowerPoint, internet)
• Experience of a demanding workload and ability to prioritize and effectively manage time in order to deliver high quality work to tight schedule
• Proven ability to build and maintain relations with colleagues, volunteers, stakeholders, including managing difficult situations
• Good basic budgeting and cash management
• Possess attention to detail
• Possess a constructive and creative approach to problem-solving
• Experience working in similar role at an NGO desirable but not compulsory
• Resides in Abeokuta or is willing to relocate

Salary offering is negotiable.