• Jobs at United Nations Population Fund (UNFPA)

  • Posted on: 3 March, 2011 Deadline: 16 March, 2011
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  • The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development is recruiting personnel for the following positions in its Country Office in Abuja, Nigeria. 

    Programme Associate
    Type of Contract: FIXED TERM APPOINTMENT (FTA) 
    Post Level: ICS 07
    Type of Contract: Fixed Term (For an initial 12 months, renewable upon satisfactory performance) 
    Under the supervision of the Representative, the Programme Associate will support the design, planning and management of UNFPA s country programme by providing and managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations. 
    The Programme Associate will apply established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues. He/she is expected to be instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures. 
    The Programme Associate is expected to maintain collaborative relationships with all programme and project staff as well as government counterparts. 
    The Programme Associate will

    * Evaluate project and programme activities, establishing and implementing mechanisms to systematically assess the achievement of results. 
    * Participate in review meetings and evaluation missions and prepare regular inputs to status and progress reports. Analyze basic factors affecting the achievement of results, recommends corrective actions and follow up on recommendations. 
    * Ensure the link between the Zonal offices and the Representative s office. 
    * Provide logistical and technical support to the programme implementation at Zonal office level, by reviewing quarterly project workplans and proposing corrective actions, as necessary and summarize all reports from the Zonal offices for the Representative and Programme Staff. Follow up and report on recommendations made to the Zonal offices.
    * Coordinate and prepare annual travel plan and field monitoring visits of the Representative, Deputy Representative and Unit Heads. 
    * Contribute to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Field Office. 
    * Draft relevant materials for dissemination. 
    * Support the advocacy and resource mobilization strategy of the Field Office by compiling and synthesizing relevant background materials for use in discussions and public events. 
    * Establish and maintain network of donor and public information contacts and provide assistance in organizing public information events. 
    * Prepare all substantive meetings between the Representative and donors (Summarize projects, take notes and follow upon recommendations). 
    * In collaboration with Representative s Personal Assistant organize programme meetings and make reports and follow up actions taken on recommendations to the Representative. 
    * In consultation with the Deputy Representative, and Unit Heads follow up on FACE and ensure that FACE Forms are received timely from the Zonal offices. 
    * In collaboration with the Deputy Representative and Unit Heads ensure that Country Annual Reports (COAR) is done timely. 
    * In collaboration with the Deputy Representative, ensure that Office Management Plan (OMP) is followed up and Quarterly Report prepared and recommendations act upon. 
    * Perform any other duties that may be assigned from time to time.
    Qualification and Experience

    * Be a Nigerian national (Male or Female). 
    * Possess University degree in health, population, demography, and/or other related social science field. 
    * Possess a minimum of 8 years of related work experience preferably in a national or international organization 
    * Have an excellent organizational and time management skills * Have the ability to perform well under pressure and flexibility in handling 
    unexpected work assignments as and when necessary 
    * Possess good writing and communication skills. 
    * Have good working knowledge of MS Office applications

    Personal Assistant to the Resident Representative 
    Type of Contract: FIXED TERM APPOINTMENT (FTA) 
    Post Level: ICS 06
    Type of Contract: Fixed Term (For an initial 12 months, renewable upon satisfactory performance) 
    Under the guidance of the UNFPA Resident Representative, the Personal Assistant ensures the effective functioning of the Representative office. S/he works closely with Programme, Administrative and Finance staff, performing administrative duties, managing confidential files and coordinating briefing materials and arranging the agenda of the Representative. 
    Duties and responsibilities

    * Arrange appointments and maintain the RR s Agenda, receives high ranking visitors, places and screens telephone calls and answers queries with discretion. 
    * Receive, screen and route correspondence, attaches necessary background information and maintains a follow-up system with Units as requested. 
    * Assist in the dissemination of information, acting as contact point with other Agencies. 
    * Draft routine correspondence some of a highly confidential nature, on a variety of subjects, ensuring that spelling, punctuation and format are correct for signature of the Resident Representative. 
    * Arrange meetings with high-ranking officials and organizes the logistics of official receptions given by the Head of Office. 
    * Maintain a database of addresses, phone and fax numbers of Government Officials, NGOs and the Diplomatic Corps. 
    * Prepare briefing materials for use at meetings and official missions or special trips. 
    * Receive screens and routes correspondences, attaches necessary background information and maintain follow-up. 
    * Coordinate travel arrangements, liaises with the Travel and Finance Units. 
    * Proof read and clear correspondence for conformity with established procedures and 
    accuracy of statements before being signed by the Representative. 
    * Prepare travel/Semi Travel plans for the Representative and the CO. and forward to ARO 
    * Close and send diplomatic pouch 
    * Prepare Representative's daily itinerary and collate CO and zonal offices weekly planner 
    * Disseminate circulars and information flow to the pas and the zonal offices as and when necessary
    * Prepare monthly calendar to RC's office indicating availability of Rep. in duty station for RC ai 
    * Raise requisitions for the CO as and when necessary 
    * Act liaison role between the units in the office and the zonal offices 
    * Perform any other task that may be assigned by the Rep from time to time. 
    Qualification and Experience

    The ideal candidate should 
    * Be a Nigerian national (Male or Female). 
    * Possess University degree or Higher National Diploma in Secretarial Administration or in other related field preferred. 
    * Possess a minimum of 6 - 8 years or more of related work experience preferably in public or private sector organization 
    * Have an excellent organizational and time management skills 
    * Have the ability to establish and maintain harmonious relationships with colleagues and other bilateral partners 
    * Have the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary 
    * Be excellence minded and have the ability to work in team 
    * Possess good writing and communication skills. 
    * Have good working knowledge of MS Office applications


    All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (01), attached as one file in MS WORD format only. Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to the under-listed e-mail addresses latest by 16 March 2011 and clearly marked as follows: 
    -Programme Associate ICS 07 - vacancypdu.ng@unfpa.org
    -Programme Assistant to the REP - ICS 06 - vacancygdr.ng@unfpa.org
    For further details on job description and application process, please visit http://nigeria.unfpa.org/vacancy.htm and submit your application. 
    Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent bye-mail will be accepted. Qualified women are encouraged to apply. 
    *UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.
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