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  • Executive Assistant at General Electric - GE

  • Posted on: 18 August, 2015 Deadline: Not Specified
  • View Jobs in Engineering / Technical View All Jobs at GE - General Electric
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  • Role Summary/Purpose:
    GE is an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. As a key member of the GE Africa team, this position will provide efficient and effective administration service/support to assigned GE Africa leaders in Nigeria and coordinate VIP Country Travel. In addition, this role will support as office administrator for the Nigerian office and perform other duties/special projects as assigned.

    Executive Assistant

     

    Essential Responsibilities:    

    Executive Administrative Support: In this role, responsibilities include:

    • Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.
    • Support senior executive staff in scheduling of calendars, managing diaries and events etc.
    • Gather market intelligence and preparing reports
    • Manage facilities in Nigeria office and provide office management support.
    • Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

    Project Coordination: Responsibilities include:

    • Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
    • Facilities Management and Commercial Events Coordination.

    VIP Region Travel Coordination: Responsibilities include:

    • Manage protocol and coordinate the region itinerary for visiting GE Officers and VIPs to SSA region
    • Liaise with relevant global executive assistants, security, corporate travel and GE staff
    • Ensure compliance with GE guidelines on government protocols

    Qualifications/Requirements:    

    • A university degree in Management, Business Administration or Social Sciences
    • Proven experience in dealing at Senior Executives level within a multinational
    • Minimum of 5 years of relevant experience, with at least 3 years in supporting Executives
    • 3+ years with GE or similar multinational supporting Officers and Senior Executives international travel
    • Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
    • Team player, inclusive and ability to build relationships
    • Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
    • Outstanding presentation, attention to details, organizational and time management skills
    • Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
    • Excellent knowledge of MS Office suite
    • Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets
    • A valid NYSC discharge or exemption certificate will be required.
    • Must have valid authorization to work full-time without any restriction in Nigeria

    Additional Eligibility Qualifications:    

    Desired Characteristics:    

    • Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria
    • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
    • Ability to consistently produce high quality work with an eye for detail and accuracy
    • Ability to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
    • Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios

    Method of Application

    To apply for this position, click here

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