• Program Assistant at USAID

  • Posted on: 1 June, 2015 Deadline: 5 June, 2015
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  • Background

    The Maternal and Child Survival Program (MCSP) is a global Cooperative Agreement funded by the United States Agency for International Development (USAID) aimed at introducing and supporting high-impact health interventions. This global program focuses on 24 high-priority countries, including Nigeria, with the ultimate goal of ending preventable maternal and child deaths within a generation. MCSP country programs strive to ensure that all women, newborns and children have equitable access to the quality health care services that save lives.

    Awarded in spring 2014, MCSP supports programming in maternal, newborn and child health, immunization, family planning and reproductive health, nutrition, health systems strengthening, water/sanitation/hygiene, malaria, prevention of mother-to-child transmission of HIV, and pediatric HIV care and treatment. The program engages governments, policymakers, private sector leaders, health care providers, civil society, faith-based organizations and communities in addressing the major causes of maternal, newborn and child mortality and improving the quality of health services from household to hospital. Health systems strengthening, household and community mobilization, gender integration and eHealth are cross-cutting themes and areas of the program’s work.

    In Nigeria, and in close partnership with the Bauchi and Sokoto state governments and public and private partners, MCSP has launched a technical assistance initiative aimed at strengthening the routine immunization (RI) system to increase and sustain RI coverage and reduce childhood illness and death. USAID’s MCSP will bring new thinking and a prioritized approach to support state commitment to significantly and sustainably increase coverage.

    John Snow, Inc. (JSI) is leading this technical assistance, drawing from more than 25 years of experience in over 40 developing and transitional countries of building the technical capacity of ministries of health and other partners to raise RI coverage sustainably, improve quality, and reduce illness and death due to vaccine-preventable diseases. JSI has managed each of USAID’s global flagship immunization projects (including in Nigeria), such as REACH I/II, The Basic Support for Institutionalizing Child Survival (BASICS) IMMUNIZATIONbasics project, the Maternal and Child Health Integrated Program (MCHIP), and now MCSP. 

    Program Assistant

     

    Position description
    Based in Abuja, the Program Assistant will play a key role supporting MCSP’s National Immunization Technical Advisor to link and ensure alignment of state-level, RI-related policies in Bauchi and Sokoto with national-level priorities, policies, and initiatives. This position will provide administrative, logistical, and financial support toward the achievement of MCSP’s immunization goal and objectives in Nigeria. Achieving these objectives will require a broad, partnership-based approach with RI stakeholders at `
    multiple levels to ensure that all target populations access and utilize quality vaccines and vaccination services, and will focus on building coordination, collaboration, and commitment across RI partners.

    Roles and responsibilities
    Based in MCSP’s office in Abuja, the Program Assistant will work closely with and under the supervision of the program’s National Immunization Technical Advisor to:
    Support the development and maintenance of an administrative system for monitoring and tracking program implementation per program deadlines as needed
    Establish and maintain MCSP’s filing system for program documents and correspondence, including progress and activity reports, financial and administrative documents, and other records
    Support the development and maintenance of MCSP’s logistical support systems, guidelines, and tools; ensure the effective and smooth functioning of the office
    Coordinate and manage logistics for Abuja-based, internal and external meetings, workshops, and other activities as needed
    Provide administrative, human resource-related, and travel-related support to country-based and visiting program staff and consultants, including coordinating flight, hotel, and other travel/short-term technical assistance arrangements
    Support the National Immunization Technical Advisor and other program staff in drafting, editing, and/or formatting official correspondence, reports, and other program documents as needed
    Conduct desk reviews and gather data required to support the development of program reports, workplans, meeting minutes
    Assist technical staff to compile, edit, and review project and technical reports and publications, including by compiling/coordinating information on programmatic activities to support the development of MCSP report and workplan submissions to USAID
    Coordinate the acquisition and maintenance of program inventory according to both USAID and JSI rules and regulations
    Working with MCSP’s Bauchi and Sokoto finance and administration teams, contribute to the preparation of monthly cashflow requests for submission to home office
    Support the Bauchi-based Finance and Administrative Manager in processing monthly accounts and reporting to the home office, and in using Quickbooks software for the accounting of MCSP activities in Abuja
    Maintain Abuja office petty cash and prepare the petty cash journal for the monthly closeout of field accounts
    Receive and process payment requests, and ensure the completeness of documentation; process and reconcile staff advances

    Qualifications
    Minimum of Bachelor-level education in social or health sciences, business management or public administration
    Minimum of three years of relevant work experience in finance and administration, including at least two years working with an international development organization
    Ability to manage multiple tasks and deadlines and rapidly shifting priorities
    Good prioritization, problem-solving, and analytical skills; ability to work under pressure with diverse colleagues who have different strengths and varied support needs, and with flexibility, diplomacy, and poise
    Strong, energetic team player able to execute tasks with limited direction
    Exemplary verbal and written communication skills in English; ability to write for different kinds of audiences, both external and internal
    Excellent organizational skills and attention to detail as the situation demands
    Commanding knowledge of Microsoft Word, Excel, PowerPoint; knowledge of Quickbooks is a plus
    Demonstrated experience developing and/or tracking budgets and managing project finances, including managing procurement processes (including working with vendors), handling financial transactions, and processing invoices
    Proficiency in spoken and written English, with knowledge of Hausa a plus
    Previous work experience implementing USAID-funded programs strongly preferred
    Knowledge of the health sector and routine immunization a plus
    Able to periodically travel to Bauchi and Sokoto to support MCSP operations as needed

    Method of Application

    Interested candidates should submit their CV and motivation letter to MCSPNigeriaHR@jsi.com by Friday, June 5, 2015.

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