• Executive Assistant to the MD in a Global Enterprise

  • Posted on: 20 November, 2014 Deadline: Not Specified
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  • Introduction

    Adexen Recruitment Agency is looking for an Executive Assistant for a global enterprise with core competencies in the fields of healthcare, agriculture and high-tech polymer materials.

    Company

    Our Client is a global enterprise with core competencies in the fields of healthcare, agriculture and high-tech polymer materials.

    Executive Assistant

     

    Job description

    The Executive Assistant will provide support to the MD Nigeria by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties.

    The candidate will report directly to the Managing Director and be based in Lagos.

    RESPONSIBILITIES

    • Calendar management: coordinate and schedule appointments and meetings. Plan, schedule and coordinate F&A Departmental meetings, retreats and other events with other Departments. Prepare agendas, make copies, set up room, coordinate with speakers, take and type notes etc.
    • Coordinate travel arrangements for the MD and other staff as needed, process MDs expense report: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, petty cash reimbursements, etc.
    • Receive daily mail, sort and distribute properly; make copies of financial statements, handouts and other documents. Keep MD apprised of time sensitive matters/mailings/phone calls. Fax/scan and mail letters and other documents.
    • Coordinate events, conferences and meetings by arranging the appropriate space to facilitate the event. This will include scheduling catering invites and attendees when needed and controlling the budget for such.
    • Produce and proofread correspondences, presentations with Power Point and Excel or other materials as directed by the MD.

    Requirements

    • Bsc or BA degree in a relevant social sciences discipline
    • Minimum of at least 5 years of experience supporting Executive Management
    • Possess outstanding administrative and organizational skills
    • Must be customer-focused, flexible, and forward thinking.
    • Good communication skills

    Offer

    Attractive offer

    Method of Application

    To apply for this position, click here

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