Latest Jobs at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission.

Generic Accountabilities

• Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
  • Order Processing: Performing the day to day order processing activities in the project
  • Purchasing: Performing the day to day purchasing activities in the project
  • Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods ensuring an efficient shipment of goods
• Performing and coordinating administrative procedures related to his/her supply activities, verifying the compliance to MSF procedures, standards and protocols.
• Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
• Performing delegated tasks according to his / her activities and as specified in his/her job description.

MSF Section/Context Specific Accountabilities

• Carry out data entry activities into UNIFIELD system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
• Perform data entry of all ordering information into UNIFIELD program and create appropriate documents for ordering and receptions, ensuring that all data entered has been approved according to authorization table and MSF policy. Ensure that appropriate documentation has been received and ensuring that all data entry processes occur in a timely and efficient manner.
• Ensures all data collected and entered to databases is consistently accurate and complete.
• Perform the workflows, outgoing and ingoing, of all the related logistics documents.
• Verify correct authorization of orders and receptions in UNIFIELD.
• Report any anomalies in the database to the supervisor immediately
• Files documents according to MSF standards (Log Admin Kit).
• Ensures no unauthorized people have access to the database.
• Discusses work progress with the supervisor on a daily basis, reporting to the rest of the supply team at the weekly team meeting.
• Perform routine checks of the database to ensure consistency.
• Assists the supervisor to identify any items at risk of rupturing or expiring – referring to UNIFIELD database.
• Reporting duties:
  • Identify, in close relation with the supervisor and the Supplier and according to UNIFIELD database, potential stock risks (expiring, security level stock).
  • Produce UNIFIELD reports on stock level, average expiring terms and availability.
  • Compare with the supervisor the logical stock inventory with real stock levels on a monthly basis and justify any gap.
  • Enter data and create worksheets to assist in the International Orders
  • Provide weekly and monthly format sheets for consumption and stock reports of all locations.
  • Report immediately to the supervisor of any discrepancy found in data system.
• Report the pipeline and the ordered material received or outstanding items.

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:
Education:

• Essential secondary education
• Desirable technical diploma, in supply chain or commerce related studies

Experience:

• At least 2 years' experience in supply chain related jobs or in the logistics department
• Desirable proven understanding of MSF Field Logistics

Languages

• Essential mission language and local language desirable

Knowledge:

• Computer literacy

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Service Orientation, Stress Management.

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Main Objective and Responsibility of the Position

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

General Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context-Specific Accountabilities

• In charge of managing Office administrative activities, Such as drafting renovation and maintenance contracts. In addition, updating the contract sequence file.
• Facility and Base maintenance activities of the Talata Mafara Office, Expats /Guest Houses and Warehouses.
• Following up with the ICT Requirements for the project; performing updates of the computers, anti-virus; related applications approved for MSF Operations and monthly performing back up of the NAS. In addition, in charge of internet payments follow up to make sure the payments are done on timely manner.
• Responsible for filing system. Make sure physical and soft structural data base are in place according to LogAdmin kit structure
• Responsible for the planning and follow up with monthly facilities maintenance check list file.
• Planning together with watchmen supervisor the roster, follow up with watchmen for the visitor registration notebook, follow up watchmen daily handover notebook, attending regular meeting with watchmen supervisor for payments and other challenges.
• Insure all facilities electricity bills, water bills and monthly rent of all facilities are paid on time.
• In charge of doing inventory for all the items in the facilities and do a proper key management for all the locations.
• Coordination and leading the logistics team under his responsibility, he is the line manager of maintenance agent, labourer and watchmen

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:
Education:

• Essential Secondary Education and formal technical training

Experience:

• At least one year in MSF or 2 years in a similar post out of MSF

Languages:

• English language essential and Hausa language desirable

Knowledge:

• Essential computer literacy (word, excel)

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles and Stress Management.

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Main Objective and Responsibility of the Position

• Performing autonomously, specific complex/advanced installation, maintenance works and repairs depending on technician’s specialization (requiring special/qualifications/training), according to supervisor’s instructions and MSF standards and procedures, in order to ensure a proper functioning and maintenance of MSF equipment, installations and infrastructures.

General Accountabilities

• Performing autonomously, all necessary complex / advanced installations, maintenance and repairs (i.e. requiring special qualifications/training), according to the supervisor’s instructions and executes any needed tests after any repair or maintenance. Including the following functions:
  • Qualified Electrician
  • Qualified Mechanic
  • Biomed Technician
• Making suggestions regarding any repair or maintenance work needed in MSF electrical installations, equipment and/or vehicles and assisting logistics department for any relative work needed.
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage.
• Responsible for the equipment and tools, including extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy.
• Ensuring that all record sheets and books related to logistical maintenance are always completed. Preparing needed reports before and after any repair or required maintenance.
• Immediately informing the line manager of any problems that arise in the course of the work, particularly with regard to damage, loss, theft or attempted break-ins.
• Working in collaboration with other specialised technicians and workers, if necessary, or managing a small team of workers.

MSF Section/Context-Specific Accountabilities

• Performing autonomously, all necessary installations, maintenance, and repairs (i.e. plumbing, electricity, carpentry, radios, computers, constructions) according to the supervisor’s instructions and executing any needed tests after any repair or maintenance. The position requires particular focus on electrical, ICT, and minor construction/rehabilitation.
• Work in collaboration with other specialized technicians and workers, if necessary or maintenance work needed in MSF electrical installations, equipment and/or vehicles and assisting logistics department for any relative work needed.
• Responsible for the equipment and tools, including extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary, and keeping the inventory updated.
• Keeping the working area clean and tidy.
• Look after all equipment and tools provided.
• Ensuring that all record sheets and books related to logistical maintenance are always completed.
• Preparing needed reports before and after any repair or required maintenance.
• Immediately informing the line manager of any problems that arise in the course of the work, particularly with regard to damage, loss, theft or attempted break-ins.
• Working in collaboration with other specialized technicians and workers, if necessary, or managing a small team of workers.
• Assist the logistics department with relative work needed.

Requirements (Qualifications / Experience / Knowledge)
Education:

• Essential Diploma or recognized formal training in the assigned technical area

Experience:

• Demonstrate experience in his/her technical area (minimum 2 years’ experience)
• Essential at least two years previous working experience. Desirable in MSF or other NGOs

Languages

• Local language essential, mission language desirable.

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Service Orientation and Stress Management