Jobs at Solidarites International

Goal / Purpose
Within the Nigeria mission and under the supervision of the Deputy Field Coordinator - Program, the MEAL Manager ensures that the MEAL strategy of the mission is implemented at base level by the department’s team. S/he:

• Supervises the department’s team.
• Implements and pursues the objectives of the department.
• Provides a methodological support to all program teams on technical questions linked to MEAL and cross-cutting issues such as: design of M&E plan, quantitative and qualitative data collection and analysis, measure of indicators, complaint response mechanism, do no harm analysis etc.
• In collaboration with the MEAL Coordinator, looks over the quality and relevance of internal monitoring and evaluation activities, recommendations and analysis produced by his/her department (studies, maps…).
• Makes sure his/her department is cross-cutting and well integrated with all departments (functional links) as well as coherent with all coordinators and managers;
• Contributes to institutional knowledge building and improvement of MEAL methods and techniques.

Main Tasks
Strategic Orientation:

• Participate in developing a sector-based strategy (M&E, accountability, gender, do no harm) in accordance with SI’s policies and priorities for the intervention country
• Participate in programming work.

Training and technical support:

• Develop program teams’ capacities in the department’s field of expertise: data collection and analysis (method, format, software etc.), measure of indicators, complaint response mechanism, do no harm analysis etc. Develop training modules along with MEAL Coordinator.
• Provide program teams with a technical and methodological support for M&E activities, data management (questionnaire design, sampling, data entry, extraction of useful data and interpretation) and integration of cross-cutting issues.
• Support program teams in creating or adapting tools for: indicators monitoring, impact monitoring (M&E plan and survey tools) or risk analysis.

Monitoring and Evaluation of SI programs:

• Propose and organize M&E missions in collaboration with technical coordinators, field coordinator and program managers, with the support departments (administrative, logistic);
• Post-intervention Monitoring;
• Follow up mission with program teams to integrate cross-cutting issues;
• Do-no-harm analysis;
• Thematic studies;
• Follow up of accountability monitoring frameworks.
• Elaborate or contribute to the elaboration, review and harmonization of M&E tools, data management, especially in M&E Plans.
• Validate relevance of reports, analysis, maps and recommendations produced by the MEAL department. Propose adjustments, new activities to improve the quality of the operations or approaches, in consultation with PMs and MEAL Coordinator.

Accountability:

• Participate in the implementation of the accountability strategy such as defined and led by the Field Coordinator/ Head of Mission.
• Contribute to the CRM standard operating procedures design
• Ensure that complaint response mechanisms are established and are accessible to all stakeholders.
• Ensure that complaints are registered and logged complaints into a formal database.
• Ensure that complaints are addressed and that an appropriate and timely response is given to the complainant.
• Train field teams on CRM information plan

Institutional Knowledge Building (IKB):

• Build on institutional knowledge on M&E activities and missions’ results (lessons learnt and recommendations) and make sure these are known by PMs.
• Support recommendation tracking process and work together with MEAL Coordinator and Field Coordinator on action plans.
• Use SI’s IKB tools to document MEAL tools and methodologies/ approaches.
• Produce a detailed handover report in the approved SI format at the end of the employment.

Coordination and operational monitoring:

• Ensure consolidation and validation of the department’s activity work plan.
• Ensure achievement of the department’s objectives.
• Actively participate in base meetings
• Take part of the monthly review of programs (budget, operational, logistics…) and of budget follow up for his/her department.

HR management/Capacity Development:

• Together with the MEAL Coordinator and Field Coordinator, define the MEAL set up and HR needs on the base
• Take part in the department’s staff recruitment with the administrative department
• Welcome and brief new employees or volunteers working under his/her responsibility
• Make sure that all new staffs are briefed on MEAL’s roles and responsibilities.
• Evaluate and assess the performance of collaborators under his/her direct supervision.
• Supervise adherence to security regulations by personnel under his/her supervision.
• Supervise and support MEAL teams in implementing their action plan and achievement of their objectives.
• Identify training needs.
• Makes sure that handover reports are produced by all staffs and are shared with coordination.
• Conduct workshops and regular or ad hoc meetings

Reporting/ communication/ representation:

• Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
• Validate and disseminate final versions of M&E reports, studies and analysis produced by the department.
• Participate in writing project proposals and reports’ paragraphs on crosscutting issues and MEAL.
• Make sure the right formats and delays are respected.
• Represent SI when asked and/or delegated to do so.
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Program Managers and field coordinator

Job Profile

• Education: B.Sc. Degree in Statistics, Computer Science / Information Management or any other related field. Master's Degree will be an added advantage.
• Professional experience: 3 - 5 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO preferably in MEAL
• Languages: English compulsory (Hausa – Added Advantage).
• Good knowledge of MEAL tool development, data analysis and experience of team management.
• IT skills: good knowledge in Kobo Collect or similar applications, Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point.
• Personal qualities: Rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, assertive, attentive to details, resistance to stress.

What We Offer

• Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

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Goal / Purpose

• Under the supervision of the Area Field coordinator Northeast The Administrative Manager supports the administrative coordinator in processing accounting and financial transactions, as well as in all tasks and procedures associated with HR. He/she assists the administrative coordinator to define and implement national HR policies at mission level.
• He/she is responsible for implementing and monitoring, in close collaboration with the administrative coordinator, administrative, financial and HR procedures on the different bases.
• The Administrative Manager manages the administrative teams with the support and under the supervision of the administrative coordinator. He/she manages the cash processes (cash transfer, donor payment) at mission level under the supervision of the administrative coordinator.
• He/she takes on the functions of the administrative coordinator in case of absence.

List of Main Activities
Financial and budgetary management:

• Elaborate and import budget parameters in SAGA after validation of the desk financial officer
• Check the monthly projects budget follow ups according to Solidarités format
• Prepare the monthly global budget follow up document
• Prepare the financial reporting requested by authorities (government, ministries…) to be validated by the administrative coordinator and/or the HoM before submission
• Supervise the monthly closing, review and integration of the accounting for his/her mission
• Supervise the verification of the accounting files before they are sent to HQ
• Prepare for and support audits or possible inspections

Accounting management:

• Monitor enforcement of cash payment rules and accurately record transactions in Saga
• Send the monthly accountancy package to HQ after validation from the administrative coordinator and manage directly the monthly integration at HQ level with the desk financial officer and his/her assistant
• Send all supporting documents relating to account closure to HQ as requested by the accounting manager and desk financial officer (If no accountant is present).
• Centralize the base’s accountancy within the Saga software.
• Supervise the verification of the base’s accountancy (descriptions, accounting codes, budget headings, reconciliation, monthly exchange rate).
• Supervise the physical verification of invoices and cash inventories in each Balzac.
• Management of the mission bank Balzacs.
• Send Saga after integration to the different bases.
• Supervise vouchers and other back up documents to be sent to HQ on a 6 month basis
• Lead the semi-annual and annual accounting closure with his/her administrative team and under the supervision of the administrative coordinator and/or the desk financial officer(accrual expenses, balance of holidays, debt situation, asset purchases, donations in kind, etc.)

Cash Management:

• Centralize the monthly cash forecast of each base and prepare the document under the supervision of the administrative coordinator
• Process and monitor the cash transfer from HQ in Paris
• Manage the cash-flow at mission level and ensure that banks and cash boxes are well supplied for each base
• Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the administrative coordinator
• Monitor donor installment at field level (if any)

Administrative follow up:

• Monitor the implementation of administrative, financial and HR rules and procedures
• Ensure that the administrative calendar is respected by the administrative team
• Follow up on the lease agreement
• Ensure completion of paper and digital filing, as well as securing administrative documents on all bases
• Supervise the back up of all files at coordination level on a regular basis and ensure the filling of these documents

Legal follow up:

• Track changes in national laws and policies.
• Prepare and control tax payments, (income tax, VAT).

Implementation of the national HR policy:

• Take part in the development of the national HR policy.
• Participate in defining and monitoring the implementation of HR policy and social welfare on the mission
• Evaluate risks linked to changes in social policy.
• Propose improvements to employee working conditions.
• Ensure appropriateness and coherence between mission job descriptions and SI standard job descriptions
• Ensure the SI job matrix is applied on the mission and the recruitment process respected.
• If necessary, participate in rewriting the salary matrix (benchmark...).
• Continually ensure coherence between SI HR policy and national laws.

HR management for national staff:

• Ensure that declarations and payment of taxes and charges are made to relevant organizations.
• Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
• Improve staff working conditions in close collaboration with the administrative coordinator.
• Collect the necessary information for monitoring changes in the cost of living.
• Check the monthly salaries.
• Verify the base’s salary databases and payroll processing (Balzac XX).
• Check the update at base level of the HR linked information through Homère software.
• Supervise the update of all HR-related documents at mission level and filing at coordination level
• Monitor adhesion to national HR policy at mission level.
• Update staff records and follow up HR deadlines.
• Consolidate and update the mission organization chart.
• Supervise annual performance review deadlines, contract dates.
• Participate in creating an annual mission training plan, supervise its implementation and measure its impact
• Participate in the mission HR policy.
• Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected.

Team management:

• Supervise and train base administrators.
• Conduct regular field visits to the different bases.
• Supervise the admin staff at coordination level.
• Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness, etc.)
• Participate in implementing staff promotions.
• Participate in the implementation of career planning and the management of staff mobility
• Make a list of schools and training programs in the country.
• Improve recruitment procedures.
• Participate in recruiting in-pat executives.
• Ensure relations with employee representatives, in particular by taking part in their meetings.

Reporting / Communication:

• Help the administrative coordinator with creating operations proposals and drawing up financial reports
• Establish and maintain relationships with the administrative authorities at national level
• Maintain relationships with other NGO & INGO, authorities and other partners on request
• On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the administrative coordinator

Profile

• Bachelor's Degree in Accounting, Business Administration, Finance or related fields.
• 3 years experience in Finance & HR related role or in a similar position with an international NGO.
• Good knowledge of Project Management.
• Previous experience with SI would be preferable.
• Training and capacity building skills.
• Coordination and diplomatic skills.
• Familiar with various office package.
• Good knowledge and use of SAGA, HOMERE, and other HRIS/Finance software.
• Confidential, result oriented and ability to manage conflict.
• Excellent interpersonal & communication skills.

What We Offer

• Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.