Ongoing Recruitment at ReelFruit

The Factory Admin Lead will be responsible for overseeing the daily administrative operations of the factory, ensuring compliance with safety regulations, managing administrative staff, and supporting the smooth functioning of all factory operations.

Duties & Responsibilities

Administrative Management:

• Oversee daily administrative operations of the factory.
• Manage office supplies, equipment, and facilities.
• Coordinate with various departments to ensure seamless administrative support.
• Maintain accurate records of factory activities and employee data.

Staff Coordination:

• Supervise and provide guidance to administrative staff.
• Assist in recruitment, onboarding, and training of new employees.
• Ensure compliance with company policies and procedures.

Operational Support:

• Assist the Factory Manager in planning and executing production schedules.
• Monitor and report on factory performance metrics.
• Facilitate communication between management and factory staff.

Health and Safety:

• Implement and maintain health and safety policies.
• Conduct regular safety audits and inspections.
• Ensure compliance with local regulations and industry standards.

Financial Oversight:

• Assist in budget preparation and expense management.
• Monitor and report on financial activities related to factory operations.
• Ensure timely processing of invoices, payroll, and other financial transactions.

Customer and Vendor Relations:

• Manage relationships with suppliers and service providers.
• Handle customer inquiries and ensure high levels of customer satisfaction.
• Coordinate logistics and supply chain activities.

Educational Qualifications, Experience & Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience as a lead in an administrative role within a manufacturing or food processing environment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and administrative software.
• Knowledge of health and safety regulations.
• Financial acumen and experience with budget management.
• Ability to work under pressure and meet deadlines.
• Leadership skills with a proactive and problem-solving approach.

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The Inventory Lead will be responsible for maintaining accurate inventory records, coordinating inventory audits, optimizing inventory levels, and ensuring smooth operations within the factory's supply chain.

Duties & Responsibilities

 Inventory Management:

• Maintain accurate records of inventory levels, stock movements, and transactions.
• Regularly conduct physical inventory counts and reconcile discrepancies.
• Monitor inventory levels and ensure optimal stock levels are maintained to meet production demands.

 Inventory Control:

• Develop and implement inventory control procedures to minimize stock discrepancies and losses.
• Identify and address areas for improvement in inventory management processes.
• Implement measures to prevent stock shortages and excess inventory.

 Stock Replenishment:

• Coordinate with purchasing and production departments to ensure timely replenishment of stock.
• Generate purchase orders based on inventory levels and production forecasts.
• Monitor supplier performance and address any issues related to stock delivery and quality.

 Documentation and Reporting:

• Maintain accurate inventory records in the ERP system or designated inventory management software.
• Prepare regular reports on inventory status, stock movements, and trends for management review.
• Analyze inventory data to identify areas for improvement and cost-saving opportunities.

 Quality Assurance:

• Ensure that all incoming and outgoing stock meets quality standards.
• Collaborate with the quality control team to address any quality issues related to inventory.

 Compliance

• Ensure compliance with all relevant regulations and standards governing inventory management.
• Maintain documentation and records necessary for audits and regulatory inspections.

Educational Qualifications, Experience & Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field.
• Minimum of 3-4 years of experience in inventory management, preferably in a manufacturing or factory environment.
• Strong understanding of inventory control principles and techniques.
• Proficiency in using inventory management software and ERP systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.