Jobs at Softhills Limited

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed.

Requirements and Skills

• Interested candidates should possess a HND qualification
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office.

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Job Description

• Monitor stock levels and implement effective inventory control procedures to ensure no inventory is taken out of the storage facility without appropriate approval.
• Maintain a comprehensive and up-to-date inventory database, including stock quality, quantities, locations, and other product information.
• Prepare daily inventory reports showing a summary of receivables and releases including opening quantity & closing balance, stock variance, and any other required documentation to track inventory performance.
• Regular stock audits, and reconciliation to minimize discrepancies and improve accuracy.
• Send real-time reports to your supervisor
• Utilize inventory management software and other relevant technologies to track inventory movement, generate reports, and maintain accurate records.
• Ensure compliance with organization policies, safety standards, and regulatory requirements related to inventory management.
• Identify opportunities for process improvement to enhance overall operations.
• To ensure proper reconciliation of physical stock with the stock in the system

Qualifications and Skills

• HND or its equivalent with 2 - 3 years of experience.
• Additional education in Supply Chain Management or related fields is an advantage.
• Proven experience working in an inventory management role
• Strong mathematical and analytical skills with an attention to detail.
• Proficiency in using inventory management software and Microsoft Office applications (Excel, Word, PowerPoint).
• Excellent organizational and time management abilities.
• Effective oral and written communication skills to collaborate with different teams and stakeholders.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.