New Jobs at RusselSmith Group

Essential Duties and Responsibilities

• Client payment invoice tracking - Keep track of the money going into and coming out of an organization. This includes monitoring the accounts payable and the accounts received, as well as tracking and cataloging the progress of invoices.
• Receives daily project progress reports for preparation and processing client invoices.
• Client purchase order analysis and tracking.
• Loan Management- Monitors loans and accounts payable and receivable to ensure that payments are up to date
• Budget Planning- Budgeting, Budget Performance, Cash flow, Financial Planning, Financial KPI, BOD Reporting, Bank Reconciliation and Fixed Asset Register
• Budget Planning- Monitors company’s finances, setting financial priorities and creating budgetary goals. Receives departmental and project budgets; analyzes budgets, budget monitoring and forwards analysis to the line manager and or H.O.D.
• Reconciles bank statements, daily charges and cash, cheques and bankcard payments.
• Process, code, balance, and post payments and bankcards received.
• Detecting Financial Irregularities- In charge of detecting and, where possible, correcting any financial irregularities. This can include funds that appear to be missing, accounting books that don't add up or discrepancies in invoices.
• Codes data for input to financial systems according to company’s procedures.
• Calculating financial ratios and valuation.
• Financial analysis of company and projects; determining profitability of company and projects.
• Foreign Exchange Management
• Working Capital Management
• Bank relationships Management
• Responsible for matters related to funding and money management. Supervise the receipt and disbursement of money, as well as in planning for the company's financial future. Reviews them for accuracy.
• Internal Audit & Control- Internal Auditing and Cost control
• Audit Preparation- Coordinates and prepares pertinent information for external accounting firm and auditors in strict adherence to the company’s procedures.
• Review and monitor preparation for internal audit in liaison with line manager and CFO
• Treasury- Banking, Financial Risk, Financial Resourcing and Loan Management
• Tax Compliance- Tax Planning and Tax Implementation
• Maintains fixed asset records and control; determines depreciation terms/rates to apply to capitalized items; prepares property tax returns for review by the line manager and or H.O.D.
• Prints, verifies, maintains and analyzes accounts receivables reports and aging reports; expected date of revenue; actual date; days overdue.
• Administers preparation of interim, year-end and comparative financial reports; performs and provides analysis of current results to prior periods and/or budget.
• Prepares required government reports as directed by line manager and or H.O.D and responds to inquiries as necessary.
• Prepare background worksheets and input information on Financial Planning exercises based on policy decisions made by the management team and within agreed deadlines.
• Reports and Documentations- Develops and reviews financial reports and documentations, whether internal or external. This will include tax forms, financial disclosures, and memos or letters informing relevant parties of the company's financial state
• Carrying out analysis of accounts receivable related records. Review and correct claims.
• Record and prepare financial statements that adhere to generally accepted accounting principles (GAAP), regulatory requirements and company policies.
• Performs other duties as requested or assigned.

Educational Qualification and Experience

• A university degree in finance preferred.
• A minimum of 2-5years experience

Skills/Qualifications Required:

• Must possess intermediate knowledge of financial systems and familiarity with accounting and spreadsheet applications is required.
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Good analytical and data analysis skills
• Exhibits initiative, responsibility, flexibility and leadership.
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

Physical Demands:

• Ability to communicate orally with vendors, management, and other co-workers, both individually and in front of a group is important. Regular use of the telephone and e-mail for communication is essential.
• Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.
• Good reasoning ability is important. Able to understand and utilize accounting reports and legal documents to conduct business.

Work Environment:

• The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

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Essential Duties and Responsibilities
Management Accounting:

• Ensure accurate, functional and complete accounting, reporting and internal control systems that all relevant records are maintained.
• Codes invoices with accounting account numbers according to distribution in the general ledger
• Transactions posting. Determines dates for invoices to be paid and keys invoices into computerized accounts payable system. Tracks the approvals of transactions posted
• Process all petty cash, cash advances, purchase orders, claimable expenses and payroll income
• Monitors and ensure that approved transactions are posted into the various accounts within the specified period.
• On daily and weekly basis, reviews invoices scheduled for payment and special cheque request with line Manager, prints approved checks, prepare and routes for signature according to check signing authority.
• Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
• Receives and processes vendor invoices and internal check requests.
• Maintains open files for purchase orders, packing/receiving slips and matches to invoices.
• Review, proofread, and verify forms, invoices, requisitions, reimbursements and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
• Verifies invoices for quantity, unit pricing, extensions and applicable discounts.
• Assist with preparation of financial statements, maintaining cash controls and maintaining accounts payable
• Assist in the preparation of annual accounts and project financial deliverables
• Processes account payable, receivable invoices and payments in an accurate and timely manner.
• Process all payments through cash-flow and monthly bank reconciliation.
• Obtains approval from appropriate personnel for payment for miscellaneous invoices.
• Maintains alphabetical open invoice file for unpaid invoices.
• Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

Bank Reconciliation:

• Creates a journal entry in cash management and reconciles the bank deposit to the accounts receivable sub-ledger
• Investigate differences with the bank statement and company’s journals and ledgers; and reconcile any discrepancies or inaccuracies.
• Process all journals for the reconciliations with bank statement. Make appropriate adjustments and reconciliation of any discrepancies or inaccuracies in the accounts ledger and cash management ledger
• Liaise with the bank on a daily basis to discuss the daily receipts in the bank statement and give advice on action required for different receipts.
• Ensures the reconciliation of monthly cash flow reports and statistical records/logs.
• Prepare financial management processes, particularly in relation to bank account transaction types into the ERP software in an accurate and timely manner.

Fixed Asset Register:

• Generate and update project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
• Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
• Calculate depreciation for all fixed assets and update upon acquisition of new assets.
• Review and update the detailed schedule of fixed assets and accumulated depreciation terms/rates as it applies to capitalized items.
• Prepares property tax returns for review with the line manager

Administration:

• Ensures proper documentation and maintenance of the department’s file management system.
• Files papers and documents into appropriate department files.
• Assist in the development and review of departmental procedures, policies and objective.
• Monitors the departmental inventory and coordinates the requisitioning of additional materials as required

Departmental Reports:

• Prepares scheduled management account reports.
• Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
• Provide comprehensive, effective and efficient administrative support to all departments.
• Performs other duties as assigned or required.

Educational Qualifications

• A good university first Degree is required; preferably in Accounting.

Experience Required

• 0-2 years

Skills/Qualifications Required

• Good communication skills and the ability to work well with people are essential.
• Good organizational and multitasking skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility.
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

Physical Demands:

• Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

• The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

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Essential Duties and Responsibilities

• Preparation of bids and ensures conformity to tender requirements.
• Responsible for compiling data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
• Develops and updates pricing spreadsheet models and pricing charts.
• Drafting required documents to accomplish proper contract administration, and answering Management queries.
• Participates in bid selection, establishes evaluation criteria, and analyzes bids to determine company’s suitability and responsiveness and advice where otherwise.
• Supervises the following units’ processes - Sales Account Management, Departmental Administration, Strategy and Contract Management.
• Maintains conformed copies of tender documentation within organizational responsibility.
• Advises relevant departments on documentation for company projects as per contractual obligations. Works closely with the respective departments to implement and ensure the fulfillment of contracts needs.
• Assists in providing business advice and guidance to others on contracting work and prepare correspondence that supports contractual actions and recommendations.
• Review project plans to assure performance is measured against plans.
• Collate and compute weekly, monthly, quarterly and annual data on contracts quotes and actual spend. Prepares monthly status reports, summaries and other correspondence.
• Bid Preparation, Submission and Reporting- Liaising between the company and NIPEX, Client or other relevant bodies on project bids, applications and tender in the upstream sector of the industry.
• Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and are submitted as at when due to the relevant agencies.
• Responds to the needs of the customer in an official request for proposal (RFP). Analyzes potential benefits and drawbacks of each bid. Responds within 24 to 48hours to all request for quotes (RFQ) and request for proposal (RFP) enquiries.
• Prepares and monitor the process of necessary bid tenders documentations.
• Direct and coordinate activities of personnel engaged in contract process. Communicates the bid documentations to respective departments or persons either via telephone or electronic or in person.
• Contract Development- Develops contracts, ensuring that it satisfies legal requirements, align with company objectives and reflect the terms proposed by the customer and company.
• Understands the company’s policies and procedures, interests and strategic planning as well as laws and rules governing contracts.
• Contract Management- For existing contract, collects, organizes and files documentation for contracts. This includes documents that show how the contractor performs and complies with a contract. Conduct audits of contracts. Ensuring full compliance with stipulated terms.
• Under the supervision of management ensure that set tasks contributes to the organization achievement of its strategic goals.
• Resolve issues and disputes, terminate or renegotiate contracts in which company may perform poorly and proffer preventive measures to mitigate reoccurrence
• Provides specialist advice and guidance on contracting and related issues.
• Analyze market and delivery systems to assess present and future project personnel availability.
• Develop and implement contract management instructions, policies, and procedures.
• Review, evaluate, specifications for issued and awarded bids.
• Represent companies in negotiating contracts and formulating policies in regards to contract management.
• Prepare documentations for bids awarded.
• Communicates with customers- Communicates with people outside the organization, representing the company to customers and other external agencies where necessary.
• Establishing and Maintaining Interpersonal Relationships – Developing and maintaining constructive and cooperative working relationships with customers.
• Monitors request for proposals and request for quotes and prepares necessary documentation for submission.
• Manages and ensures adherence of company’s price quotes to RFQ.
• Coordinates the preparation of contracts and contract amendments and ensures compliance with legislation.
• Monitors contract progress and compliance, change orders and reviews.
• Prepares monthly status reports, summaries and other correspondence.
• Performs other duties as required or as assigned.

Educational Qualifications

• A good university first Degree is required.

Experience Required

• 2-5years

Skills/Qualifications Required

• Good Communication and Presentation Skills
• Good Business Writing & Reporting Skills
• Good Relational and Interpersonal Skills.
• Good Team Spirit and Problem Solving Skills
• Good Oral and Written Communication Skills.
• Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
• Good Reasoning skills; Multi-tasking & Organizational Skills
• Good Analytical Skills
• Good Time Management Skills.

Physical Demands:

• Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common.
• Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
• Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

• The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.