ROLE PURPOSE
- The purpose of this role is to coordinate the Monitoring and evaluation activities of Plan International Nigeria’s Nutrition project in line with international best practices and relevant guidelines.
DIMENSIONS OF THE ROLE
- The post holder will be responsible for coordination of monitoring, evaluation, research and learning activities for the Food Security and Nutrition program in Borno, Adamawa, and Yobe States. S/he will be accountable for measuring the quality of the program in addressing the problems of food and nutrition security in the targeted LGAs.
- S/he will also strengthen the sector’s technical team and will provide technical support to the data management and reporting officer, enumerators, partners, and community members.
- S/he will coordinate closely with the Nutrition Specialist, Program Manager, Project Coordinator, M&E Manager, project staff and other Response Team members and Plan staff, especially monitoring & evaluation management, to build the technical capacity of implementing and local partners, and improve program quality and effectiveness of the project implementation and current response/project as well as any future recovery activities.
- The Monitoring & Evaluation Coordinator of will be based at the Plan International office in Maiduguri.
ACCOUNTABILITIES
Key End Results and Responsibilities
In collaboration with the Nutrition Specialist, Program Manager, Project Coordinator, and M&E Manager, the M&E Coordinator will:
- Oversee the development and implementation of the nutrition program M&E plans to capture project performance and results, including data reporting, assessments, and all monitoring and evaluation activities
- Develop and oversee data flow pattern that will ensure timely data collection and reporting
- Provide technical support to the Project Coordinator and other project staff for the activity’s implementation;
- Follow the implementation of activities and ensure that the information/data collection is made in accordance with the specifications of the project, guidelines of donor and in accordance with the strategic guidelines and Plan International Nigeria programmatic standards;
- Participate in the development/review of the action plans and detailed budgets of project;
- Develop/update the tools of monitoring indicators of the project;
- Ensure quality control of data and information collected, through the development and/or review of tools for the data collection, in accordance of the logical frameworks of the project, the quality assurance system of Plan and the Program Quality and Influencing Procedures;
- Elaborate the performance reports and the reports of projects indicators monitoring and ensure their presentation according to the request;
- Participate in the selection and organize the follow-up of the mission of consultants selected for studies and evaluation;
- Organize and ensure all data collection for the capitalization of lessons learned and good practices identified in the context of the project implementation;
- Coordinate the production of monthly, quarterly and annual reports of the sector
- Coordinate and/or implement training and briefing of Plan staff, partners, and other key stakeholders on M&E activities, M&E strategies, data collection tools, approaches and on feedback and complaints activities and/or related issues;
- In collaboration with the MERL Unit and others emergencies response members, support the implementation of the feedback mechanism by capturing and reporting the viewpoint of children, young people, community members and others partners about Plan International’s work in order to improve it.
- Develop and share weekly/monthly reports including 5Ws with the Nutrition in Emergency Sector Working group.
- Facilitate joint supportive supervision/monitoring of implementation sites with stakeholders.
- Perform any other duties as specified by the M&E Manager
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- University degree or equivalent in Social Science, medical related course, or related fields
- Minimum of 4 years relevant working experience in Monitoring and Evaluation, working in the nutrition sector an added advantage
- Experience working in emergency settings
- Have solid experience in the conduct of qualitative and quantitative research methodologies
- Good knowledge and understanding of DO NO HARM principles and established international child protection standards
- A knowledge of the intervention area would be an asset
- Experience with participatory approaches to nutrition, emergency preparedness, crisis/emergency relief management, or other related area.
- Experience working with IDPs, refugees and other vulnerable populations (ideal)
- Previous experience directly providing services to children at risk and victims of abuse, exploitation and violence
Desirable
- Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
- Excellent interpersonal and problem-solving skills, creativity and flexibility
- Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
- Ability to read and write in both English and Hausa languages appropriately
- Excellent understanding of SAP application and program set up.
- Experience supporting the implementation of Health, Food Security and Nutrition projects.
Skills & Knowledge
- Skills in participatory assessment
- Skills in the development of data tools for Food Security and Nutrition response.
- Holds self and others to account to deliver on agreed goals and standards of behaviour
- Demonstrates a high degree of professionalism/integrity
- People Skills: ability to work independently and as a team player who demonstrates leadership and is able to support and train local staff and also able to work with displaced persons and communities in a sensitive and participatory manner.
- Communication Skills: well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of PLAN. This includes effective negotiation and representation skills.
- Strategic thinking and effective contribution to own work and Organizational development.
- Sound judgement and decision-making in complex situations
- Strong emotional intelligence including self-awareness.
- Leads by example to motivate high performance of others
- Very strong commitment to continuous learning
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ROLE PURPOSE
The purpose of this role is to ensure financial accountability, provide timely and accurate financial information on the Project. Position holder acts as finance focal person for finance-related activities (payments, budgeting, cash flow management, reporting, auditing etc.)
DIMENSIONS OF THE ROLE
Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards the financial management of the Projects, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.
- Monitors and controls project’s annual budget and its spending.
- Prepares financial reports on the Project.
- Area of responsibility – The Project.
ACCOUNTABILITIES
Support Budget preparation and Budgetary Control for the effective implementation of financial plans. To do this, the role will:
- Prepare the entire project’s annual budget as part of the preparation of the Country’s annual budget.
- Monitor the project’s budgets to ensure spending as per plan to avoid over/under spending.
- Support in the preparation of the quarterly Projects KP06 budget.
Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:
- Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
- Prepare monthly budget vs Actual spending project report.
- Prepare the Project’s dedicated bank account Target Bank Balance (TBB) report.
- Prepare the monthly Partners unliquidated advance report.
- Assist the CFM in the preparation of the quarterly and year-end financial schedules.
- Make a monthly support visit to the project partners and submit report.
- Carry out identified capacity building trainings for partners.
- Follow up with prepaid expenses, accruals etc., on the projects and submit to the CO.
Support the Field Office Treasury Management and Cash Forecasting to ensure the availability of funds for country operations. To do this, the role will:
- Support the Project Managers to ensure that monthly Cash forecasts are timely submitted.
Manage the operations of the SAP system in the field office to meet Plan’s spending and financial reporting requirements. To do this, the role will:
- Ensure regular follow up with relevant departments responsible for FAD set-up in SAP for new Projects.
- Undertake accuracy checks to ensure all transactions entered in SAP are correct.
- Regularly review NRGRANT status to ensure grant related expenditures are charged on the applicable grant.
- Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
- Advice the CO on all Project related intercompany recharges.
- Ensure to carry out all required month-end procedures before SAP is closed.
- Support maintain good filing for all Project related SAP payment vouchers and reports.
Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:
- Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.
- Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity with respect to the project.
- Support the review of project payments issued before sign off by Plan Authorised Managers.
- Prepare project’s financial audit action list after each audit and ensure compliance.
- Ensure all expected costs are timely and accurately recovered from the project.
Support the accurate and timely payment of statutory deductions. To do this, the role will:
- Support to ensure withholding tax credit notes are promptly collected for distribution to vendors/consultants related to the Project.
Others:
- Ensure your IAP, six months’ appraisal and annual appraisals are timely completed and documented.
- Support provide trainings and share good experience/practice amongst the team to strengthen team capacity and team building.
- Keep your supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
- Fulfil Plan’s Child Protection Policy at all times to protect children from all forms of abuse.
- Perform any other duties that may be assigned by your Supervisor from time to time to support the achievement of organizational goals.
TECHNICAL EXPERTISE, SKILLS AND EXPERIENCE
Essential
- University degree in Accounting or equivalent/ professional qualification.
- At least 4 years’ experience in a similar role.
- Fair knowledge in grants and project management.
- Knowledge and use of accounting software (Preferably SAP)
- Preferred experience: knowledge of and experience with the key donors in the industry is strongly preferred.
- Experience providing capacity development assistance to sub-grantees strongly preferred.
- Experience working with sub-grantees required.
Desirable
- Communicates clearly and effectively.
- Ability to facilitate participative processes for all stakeholders for implementing grant projects.
- Strong team building skills, Organized and methodical.
- Independence, objectivity and integrity.
- Good coordination skills and ability to deliver to tight deadlines.
- Excellent and demonstrable experience in grant and financial management.
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
- Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
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