Latest Vacancies at Oludidit

Job Description:

• Provide administrative support to ensure seamless operations, managing schedules, communications, and tasks with confidentiality and professionalism
• Scheduling: Manage calendars, schedule appointments, and coordinate travel arrangements.
• Correspondence: Handle emails, letters, and phone calls on behalf of the principal.
• Organization: Maintain records, files, and databases, ensuring accuracy and confidentiality.
• Research: Provide data entry support, conduct research, and gather information as needed.
• Errands: Run personal errands, such as shopping, dog walking, or household tasks.
• Event Planning: Coordinate events, parties, and social engagements.
• Travel Arrangements: Book flights, hotels, and rental cars, and prepare itineraries.
• Personal Tasks: Manage personal tasks, like bill payments, gift shopping, and appointments.
• Household Management: Oversee household staff, vendors, and maintenance tasks (if applicable).
• Confidentiality: Maintain discretion and confidentiality in all aspects of the role.
• Task Management: Prioritize tasks, manage deadlines, and ensure timely completion.
• Communication: Facilitate communication between the principal and family members, colleagues, or clients.

Education Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field

Skills:

• Excellent organizational and time management skills
• Proficient in Microsoft Office and Google Suite
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proactive and detail-oriented with a problem-solving mindset

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Job Description:

• The incumbent is responsible for organizing and overseeing the daily operations of the production and logistics departments, to guarantee optimum productivity’s/he is to ensure that these departments are well-coordinated by managing procedures and operations, as well as working with other staff in strategic planning activities, ensuring all staff are aware of operational best practices and implementing new technologies.
• Responsible for supporting the MD/CEO in developing and directing strategy towards the profitable growth and operation of the company
• Developing strategic operative plans that reflect the longer-term objectives and priorities established by the Management
• Design and recommend new processes to improve/increase production quality, productivity and profitability
• Review and ensure quality control in service and product delivery across all departments
• Oversee the production department, and work with other pertinent units, to create production budgets
• Prepare production and expense reports and submit to top management weekly
• Closely monitor the operating and financial results against plans and budgets, creating monthly business reports; informing Management of significant changes
• Supervise the production team, ensuring updates and monitor stock and inventory records
• Submit periodic recommendations for stock update/management and production
• Send mass marketing communications to clients via appropriate channels
• Work with the appropriate departments to establish and follow through on consolidated marketing efforts
• Plan and monitor the day-to-day running of business to ensure smooth progress
• Evaluate regularly the efficiency of business procedures according to organizational objectives and enforce improvements
• Supervise the production team, and provide constructive feedback as required
• Anticipate and mitigate likely risks to operational excellence
• Manage procurement processes, and coordinate material and resources allocation
• Research and propose policies and best practices to top management for possible implementation
• Work with the Customer Satisfaction team to manage client data bases, client retention strategies and client relationship management
• Manage relationships/agreements with external partners/vendors
• Evaluate overall performance by gathering, analyzing and interpreting data, presenting this as quarterly management reports to the HR/CEO
• Ensure corporate and legal compliance to established regulations, and handle business information with the required level of confidentiality
• Oversee the logistics unit, ensuring client orders meet specification

Requirements

• BSc Bachelor’s Degree in Business Administration, Project Management,
• An MSc in Business Administration will be an added advantage,
• Minimum of 5 years relevant and managerial experience
• Proven experience as Head of Operations, Operations Director or a similar leadership role.
• Compliance: Ability to audit and monitor quality of output; demonstrable experience of delivery against specified protocols/procedures ensuring the highest level of performance.
• Stakeholder Management: Ability to build and develop relationships with internal employee, strategic partners and other external parties/organizations; with the ability to resolve conflict.
• Personal Drive: Ability to work without supervision- autonomously; managing one’s own time; working with drive and enthusiasm.

Communication: 

•  Excellent written, and verbal communication skills.
• Commercial Awareness: Demonstrable contribution, to maximizing commercial performance, through controlling costs, and ensuring efficiencies where possible, and keeping up-to-date with the latest trends and best practices
• Customer Focus: Ability to understand customer needs; striving to exceed expectations
• Planning and Organizing: Demonstrable experience with managing tasks and deadlines, with the ability to resolve conflicting priorities
• Excellent business process knowledge, proposal writing and reporting Skills.