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  • Posted: Nov 26, 2020
    Deadline: Dec 15, 2020
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    iMMAP’s approach to work is simple and targeted: go where the need is greatest. We focus on integrated solutions across all sectors to reach our mission to empower the world’s most vulnerable through the enhanced use of data to inform decision making. We bring deep, functional expertise, but are known for our holistic perspective: we capture valu...
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    Program Assistant - Nigeria INGO Forum

    Background
    With challenges around the duplication of efforts and recognizing the urgent need for effective coordination in the delivery of aid in north-east Nigeria, Nigeria INGO Forum (NIF) was born in October 2014. NIF was established in 2014 to facilitate the coordination and cooperation of humanitarian and development INGOs and between INGOs and external stakeholders including Government of Nigeria, Nigerian civil society, UN agencies, diplomatic actors, and donors.

    iMMAP program in Nigeria started late 2016 and was designed to support the response to the ongoing crisis in the Northeast of the country, by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors. The target beneficiaries of this program are the humanitarian partners (who are all sectors members) and the United Nations Office for Coordination of Humanitarian Affairs [UNOCHA] in its mandated inter-cluster coordination role. As of October 2020, the Nigeria INGO Forum is now hosted by iMMAP.

    Description of Duties

    • Maintain procurement, financial, and administrative systems which comply with iMMAP’s requirements but which are also fit-for-purpose and appropriate for INGO Forum.
    • Plan and organize all required meetings and events with internal departments as well as external contacts to communicate accurate and up-to-date information as and when required.
    • Manage the logistics of meetings, take minutes of meetings and disseminate in a timely manner.
    • Provide efficient and effective secretarial and administrative support to project teams who may not work from one office.
    • Maintain an up to date INGO Forum Calendar of key dates and events, contact lists, correspondents and other documents on NIF online collaboration platform and other filing platforms
    • Responsible for all travel and accommodation arrangements for NIF guests and staff by liaising with iMMAP's security and operations team
    •  Assist in organizing all logistics trainings, meetings, workshops, events and other INGO Forum activities and taking minutes of these events.
    • Support the project team to ensure registration and documentation of partners.
    • Assist management team in the administration and analysis of partner self-assessment baseline assessment against the humanitarian capacity framework and identify the gaps
    • Support the development of training programme and tool kit for L/NNGOs in line with best practices in the development, private sector, and humanitarian context.
    • Ensure gender mainstreaming in all areas of programme planning and delivery in – Designing Training module and Networking.
    • Ensure compliance with security procedures and policies as determined by country leadership.
    • Work with the communications officer to ensure regular contact with the media and support with the design and publication of information products, visibility items and social media packs.
    • Support the regular update of INGO Forum website and social media platforms and support in compilation of articles and contents for weekly update, newsletter as well as other information products.
    • Conduct research and information gathering on localisation efforts and humanitarian situation to support the development of press statements, communique, advocacy products, etc.

    Requirements
    Education:

    • Bsc or equivalent in business, accounting, finance & administration, management, or other relevant field.

    Experience:

    • With at least two (2) years or work experience in Administration field.

    Soft skills:

    • Flexible and adaptable to any situation.
    • Ability to work independently while under pressure and during long hours.
    • Excellent work habits with a willingness to work in a multi-cultural environment.
    • Excellent organizational skills, including proven ability in administration, financial and logistics.
    • Excellent written and oral communication skills, with good command in English required, including documenting learning, report development, writing and editing.

    Programmes:

    • Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.

    go to method of application »

    Program Officer - Nigeria INGO Forum

    Background
    With challenges around the duplication of efforts and recognizing the urgent need for effective coordination in the delivery of aid in north-east Nigeria, Nigeria INGO Forum (NIF) was born in October 2014. NIF was established in 2014 to facilitate the coordination and cooperation of humanitarian and development INGOs and between INGOs and external stakeholders including Government of Nigeria, Nigerian civil society, UN agencies, diplomatic actors, and donors.

    iMMAP program in Nigeria started late 2016 and was designed to support the response to the ongoing crisis in the Northeast of the country, by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors. The target beneficiaries of this program are the humanitarian partners (who are all sectors members) and the United Nations Office for Coordination of Humanitarian Affairs [UNOCHA] in its mandated inter-cluster coordination role. As of October 2020, the Nigeria INGO Forum is now hosted by iMMAP.

    Description of Duties
    Finance & Grant Management:

    • With the director, ensure compliance with donor; host agency regulations and donor standards.
    • Coordinate the proposal development and reporting process and ensure timeliness and quality.
    • Develop narrative and donor reports on all grants and budgets. Manage reporting deadlines, coordinate and consolidate reports as necessary from team members, ensure documents are fit for purpose and in line with donor requirement.

    Membership Support Management:

    • Weigh the needs of members in relation to the quality of the services rendered by carrying out regular Membership Satisfaction Survey.
    • Represent the Forum at designated meetings, give feedback and analysis of outcomes.
    • Directly manage, coordinate and ensure relevant technical support is provided to NIF working groups (Logistics, Human Resources and Finance) with regular follow up. Provide updates at Plenary meetings.
    • Provide new agencies on mission or being deployed with relevant information, including linking them up with admin units in various INGOs for support
    • Manage the application process for prospective members, present new member applications to Steering committee and welcome new members to the Forum through the induction process.
    • In collaboration with the Communications Specialist, compile new and update INGO Forum information materials for new and old members, including welcome packs, welcome presentations and other visibility materials

    PSEA Focal Point:

    • Act as the interlocutor for communication between members and the PSEA Coordinator 
    • Responsible for receiving SEA complaints from members in confidentiality and referring to PSEA Coordinator for investigations.
    • Represent the Forum at PSEA Taskforce meetings and give feedback to the secretariat and plenary; coordinate regular PSEA report to the PSEA taskforce
    • Lead PSEA discussions at the plenary and HRWG, drive further actions required at both levels.
    • Coordinate capacity building programs for staff of member agencies and local NGOs on PSEA. 
    •  Provide technical support to develop tools and evaluation system to monitor members’ capacity strengthening on PSEA.

    HR and Administrative Management:

    • Support the recruitment process, Terms of Reference and contract drafting for consultants in close collaboration with the host agency. 
    • Maintain procurement, financial, and administrative systems in compliance with host agency requirements.
    • Maintain all asset and non-asset record of NIF office in Abuja and Maiduguri
    • Function as a focal point for all communications with INGO Forum operations, human resources and finance team at HQ and national level. 
    • Supervise support staff in ensuring support activities including travel and logistical arrangements for in country and international travel are provided. 
    • Facilitate and organize all required meetings with internal departments as well as external contacts to communicate accurate and up-to-date information as and when required. 

    Requirements
    Education:

    • Bachelors or master's degree in international development studies preferred but not required;

    Experience:

    • A minimum of 2 years of experience in working with financial, administrative and procurement systems.
    • Demonstrated experience managing super busy program office setting and responding to multi-actor demands in a fast and efficient manner
    • Experience working with country-level ministries and government officials.
    • Knowledge of national and regional dynamics of migration and actors, and an understanding of the functioning and policy-making dynamics of these actors;
    • Proven and well-developed influencing and relationship-building skills in dealing with stakeholders at all levels.
    • Demonstrable highly developed written and oral communication skills.
    • Grant management experience with knowledge of the grant submission processes of major humanitarian and development donors, is an advantage

    Soft skills:

    • Excellent written and oral communication skills, with good command in English required, including documenting learning, report development, writing and editing.
    • Ability to develop and carry out work plans and solve problems independently.
    • Ability to perform well on tight deadlines, flexible attitude.
    • Ability to select, develop and lead teams.
    • Ability to work based on objectives.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Guiding Principles

    • Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
    • iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
    • iMMAP is an Equal Opportunity Employer regardless of background.

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