Latest Jobs at Palladium Group

ID: req10479

Background

• USAID has selected Palladium to implement the Translating Data for Implementation (Data.FI) award. Data.FI is a $180 million, 5-year project which serves as USAID’s primary mechanism for data, technology, and health information systems to support HIV activities across strategic PEPFAR countries and is part of a suite of large-scale global HIV programs that USAID has recently awarded and represents the next generation of HIV/AIDS programs. Data.FI plays a key role in USAID’s goals of helping partner countries on their journey to self-reliance and transitioning local organizations to prime recipients of USG funding.
• The overall goal of the project is to improve global, regional and national in-depth analyses of HIV epidemiologic and program data that can be directly applied to expedite the achievement of PEPFAR targets to attain and sustain control of the HIV epidemic.  The focus also includes directly supporting host country governments and implementing partners to further enhance existing health information system platforms to inform management responses to well-defined gaps in HIV/AIDS programming. 
• In order to ensure rapid access to high quality data, Data.FI will work towards: accelerating data utilization to rapidly course-correct and take to scale cost-effective and impactful activities, models and approaches required to attain and maintain HIV epidemic control; scaling and optimizing in-country health information system capabilities to collect, exchange, adapt, govern, and visualize information in order to track the attainment and maintenance of HIV epidemic control; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners by 2020.

Purpose of Position:

• Palladium is seeking a Strategic Information Advisor to support the USAID Strategic Information (SI) Team and service delivery implementing partners (IPs) to leverage weekly PEPFAR data to support control of HIV epidemic specifically in the surge state of Akwa Ibom.
• The overall aim of the Data.FI data use strategy is to both generate further demand for data and improve clinical outcomes around testing, linkage, retention, and viral suppression by engaging implementing partners, National, State stake holders and decision makers.
• The SI Advisor will implement a field-based strategy to create regular forums for sharing achievements and challenges with stakeholders, generate analysis at state level for key priority indicators, by promoting peer-exchange and problem solving. The SI Advisor will be reporting to the Senior Regional Data Use Advisor.

Key Responsibilities

• Technical support to weekly PEPFAR HFR reporting and APPR system optimal use at the state level and facilitation to access across the hierarchies.
• Support design of Weekly Data Review for Rapid Action methodology for implementation at state level and across hierarchies.
• Support dissemination of a unified data use strategy and data review guidelines
• Technical support in supporting Surge activities and tracking of epidemic control KPIs for the surge states
• Implement knowledge management efforts aimed at tracking impact of data use strategy
• Working with the implementing partners facilitate and support HFR processes to identify barriers to data use and generate solutions to address those barriers.
• Facilitate training on data use and related topics with implementing partners teams and state ministries including taking creative approaches to providing support in low-bandwidth environments.
• Tracking activities and performance related to data use and change management, documenting our work and engaging and enthusing stakeholders related to project learning in these areas.
• Liaising with implementing partners to prototype, test and scale data use interventions and strategies, and to build capacity on data use with a focus on the state level.
• Working with the Data Analytics and Visualization Specialist, develop dashboards and information products to inform progress towards HIV epidemic control.
• Technical support on OVC indicators performance management both at the national and state levels; working with OVC partners to implement best data practices and tracking performance of OVC custom indicators
• Evaluate and assure system compliance with laws and regulations applicable to managing patient information.
• Technically backstop data quality and data alignment exercises, working with the implementing partners at state level with interventions cascaded to facility levels
• Conduct regular analysis and reviews of state-level performance on key priority indicators
• Work with other implementing partners to strengthen the data analytics and visualization capabilities of APPR System 2.0, DHIS2, situation rooms, and other platforms.
• Build the capacity of national programs and state staff in data demand and information use applying developed curricula and conduct follow-on mentorship.
• Build a case and action plan for increasing data use for programmatic and budget decision-making national programs and state levels.
• Any other duties assigned as per the dynamic programming environment as defined by USAID

Candidate Requirements

• A Master’s degree in Public Health, Statistics, Health Informatics, Epidemiology, Computer Science or a related field
• At least 8 years’ experience advising on health management information systems or routine health information systems
• Experience working with HIV/AIDS programs, including DHIS 2, preferred
• Working knowledge of patient-level and aggregate data management systems i.e. EMRs, LIMS
• Knowledge of project management principles to manage outputs with multi-disciplinary teams including a broad and extensive knowledge of IT principles, methods and techniques;
• Work well under pressure, skilled in crisis management, and problem-solving.
• Ability to achieve consensus among multiple stakeholders
• Proven skills in data analysis with proficiency in statistical package i.e. Stata, SPSS, advanced excel, Business Intelligence applications
• Excellent written and verbal skills in English are required to communicate technical information to audiences with varying levels of technical expertise

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ID: req10485
Job Family: Programme Administrative Team
Responsible to: Senior Finance Manager
Responsible for: Nil

Background

• Propcom Mai-Karfi is a six-year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria.
• It now has a three-year extension 2018-2021 to work in a reduced number of states from mid-2018:
  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and
  • Partnership states (Kaduna, Kano and Jigawa).

Purpose

• To coordinate the disbursement of funds to programme staff, consultants, vendors, service providers etc. daily.

Scope Of Work

• The State Finance and Admin Officer will be responsible for the administrative and financial components of the project at the state levels which include disbursement of funds including petty cash to staff, consultants, vendors, supervision of the project drivers, cleaners, etc.
• S/he will form part of the programme finance team and work closely with the Senior Finance Manager, Operations and Security Manager and Personnel and HR Manager, and report to the Senior FinanceManager and through him/her to the Finance and Administration Manager.

Specific Responsibilities
The State Finance and Admin Officer will support the Senior Finance Manager and the Finance and Administration Manager with the following:

Finance:

• Preparation of payment vouchers for all transactions ensuring appropriate signing, filing and documentation and the existence of a clear audit trail in line with DFID and Palladium guidelines.
• Support the Senior Finance Manager in preparation of monthly financial forecasts for the state, including statements of the office Imprest account and requests for funds from the Abuja office.
• Vouching all cheques and getting necessary signatures on each cheque.
• Passing all vouchers to the programme Senior Finance Manager for checking and posting
• Responsible for petty cash and payment out of the petty cash for project purposes.
• Maintaining daily cash balances for each cash account and requesting for cash top up of petty cash whenever the balance is low.
• Update all financial registers including travel advance register, cash and bank registers, cheque registers, recurrent bill register, withholding tax register etc. daily.
• Prepare monthly office running costs analysis.
• Balancing all cash registers and payments against records of cash.
• Liaise with programme bank account officers in respective banks on payment issues
• Responsible for making bank lodgements for receipt into project bank accounts or for payment into other banks for payees in the case of salaries and other payments.
• Draw up schedules on withholding tax monthly for remittances to appropriate authorities, and ensure prompt remittance of PAYE, WHT and other statutory taxes in line with the tax guidelines.
• Support the programme Senior Finance Manager in the preparation of cash books
• Coordinate funds/advance retirements, reimbursement and refunds ensuring that advances are promptly retired as at when due.

Administration:

• Maintain the project vehicles at the state level ensuring that logbooks are maintained for all movements.
• Maintain an up-to-date register of preferred suppliers and vendors and solicit for periodic evaluation and performance input from main service users.
• Ensure that inventory quantities are adequate for the office by conducting regular inventory checks and timely ordering of supplies.
• Support in the maintenance of fixed assets register by updating the assets register (tag numbers, condition, location, purchase date, repairs, etc.) on a regular basis.
• Close supervision of contractors and service providers to ensure proper maintenance of generators, photocopiers, air conditioners, etc. is carried out promptly and to set standards of quality.
• Assist in procurement, (clarifying specifications, analysing quotations, seeking approval) ensuring that purchases are made according to approved specification, price, quality and quantity.
• Maintain rigorous operations that ensures systems are in place for proper receipt, rotation and control of programme’s materials.
• Other duties as delegated by the Senior Finance Manager and the Finance and Administration Manager and the senior programme management team.

Working Relationships

• The State Finance and Admin Officer will report to the Senior Finance Manager and, through him/her to the Finance and Administration Manager as designated by the Team Leader or Director of Operations.
• S/he will form part of the programme finance team and be expected to work closely with the Senior Finance Manager. S/he will also be expected to establish and maintain good working relationships with the rest of the Propcom Mai-karfi team.
• The State Finance and Admin Officer will also be expected to establish and maintain relationships with key account officers in the various banks through whom the programme financial transactions take place.

Required Qualifications
The State Finance and Admin Officer should have:

• Relevant academic qualification in a Finance-related field,
• Relevant work experience within Finance and Administration,
• Good organizational and accurate record-keeping skills
• Good numeracy and IT skills required for operating various systems
• Integrity and use of initiative
• Demonstrate excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive workflow, knowledge of FCDO employment regulations.
• Excellent written and spoken English.
• Able to manage multiple tasks efficiently and must work well under competing deadlines
• Previous experience providing financial support in a busy international team would be advantageous