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  • Posted: Jun 11, 2021
    Deadline: Jun 21, 2021
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    INTERSOS is an independent, no-profit organization which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy c...
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    Warehouse Data Officer

    Candidates should use this link to apply

    Location: Monguno, Borno

    General-purpose of the Position

    • Under the overall supervision of Ware House In-charge of the common Warehouse, The Warehouse Data Officer will be responsible for activities, assessment & analysis of data related implementation within the framework of the project plans, ensuring that they are delivered following INTERSOS standards.

    Tasks and Main Responsibilities

    • Understands, implements, and/or maintains standard INTERSOS inventory management policies and procedure;
    • Provides information and logistics Data/Statistics and quantitative information support to partners/program and warehouse staff where necessary;
    • Responsible for data keeping/documentation at all times. Take lead in data tracking of all Warehouse/Logistics activities.
    • Responsible for documentation of all receipt and dispatch (received notes/Delivery note/Stock transfer sheet/Waybills) are complete and archived in compliance with INTERSOS standards (scan documents and archive digital versions on the computer) BOTH SOFT AND HARD COPIES.
    • Ensures the maintenance of Warehouse and any Logistics relevant document.
    • Updates as per INTERSOS requirements, the asset register, Asset inventory list, and expendable store inventory list and produce timely reports as requested by the warehouse in charge.
    • Normalizes and analyzes data as per request.
    • Develops new data collection and data analysis tools, including efficient data capturing forms.
    • Maintains physical and digital records according to standard guidelines considering update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintains physical records per individual request/consignment per Service User.
    • Filling of waybills, consignment reports, labourers' pay sheet as well as any relevant document for proper record keeping and documentation.
    • Puts together data of Partners contact list (MoU contact & actual contact)
    • Prepares and deliver data for the preparation of weekly/monthly/midterm/final reports;
    • Keeps and share the record of visitor: suggestions - comments - complains
    • Takes minutes of internal/external meetings and keep the record.
    • Archives everyday problems/challenges with the solutions given or suggested.
    • Assists in developing the project data collection plan including monitoring and evaluation tools.
    • Provides IT support and training to INTERSOS staff in field Bases;
    • Performs Handovers and Troubleshooting of IT equipment as per instruction of IT department;
    • Manages any network/software/ hardware provided by INTERSOS.
    • Performs any other task as assigned by the supervisor.

    Professional Requirements

    • Bachelor's Degree in Information Technology or Computer science;
    • Minimum 3 years of experience from a national level project implementation position in a humanitarian / recovery context;
    • Experience working in complex and volatile contexts;
    • Advance knowledge of MS Office.
    • Advance knowledge in database management and data analysis.

    Personal Requirements:

    • Knowledge of Project Cycle Management.
    • Excellent networking skills, cultural sensitivity, and adaptability.
    • A high degree of negotiation and strong communication skills with the ability to express ideas and concepts clearly and persuasively with senior members of the humanitarian community as well as with field practitioners.
    • Ability to work with a reasonable level of comfort in high tension and high security risk situations.
    • Good organizational skills Ability and willingness to travel across locations of implementation within LGA.
    • Good command of written and spoken English, Kanuri and/or Hausa Language

    go to method of application ยป

    Warehouse in Charge

    Candidates should use this link to apply

    Location: Monguno, Borno

    General-purpose of the Position

    • The Warehouse In-charge is solely responsible for the INTERSOS Common Warehouse Hub activities in the field base assigned to her/him; specifically, to manage the INTERSOS Warehouse facility and/or any other storage space under the direct supervision of the Warehouse Project Manager.

    Tasks and Main Responsibilities

    • Provides overall coordination for INTERSOS daily presence in the project area by liaising with the local authorities and other humanitarian actors in the area in collaboration with supervisor;
    • Understands, implements, and/or maintains standard INTERSOS storage/inventory management policies and procedures.
    • Monitors and implements daily activities inside the warehouse in accordance with SOPs and quality standards;
    • Monitors the physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions based on completed documentation; maintain physical records per individual request/consignment per Service User.
    • Monitors and updates as per INTERSOS requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the Warehouse Project Manager and in accordance with Donor specific standard of operations (SOPs) if applicable.
    • Prepares and sends the stock Reports to Program staff or Supervisor.
    • Supervises and maintains an accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse/base.
    • Liaises and maintains timely communications with relevant stakeholders to ensure the timely and efficient receipt and dispatch of goods depending on an organized mechanism;
    • Ensures that Service Users are informed upon acceptance for all new requests of the schedule for delivery of goods and receipt. All changes to the schedule initiated by INTERSOS will be communicated to Service Users in a timely way.
    • On a monthly basis, works with the partners to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
    • Conducts routine inventory inspection and submits reports to the Warehouse Project Manager in a timely manner.
    • Measures and reports the effectiveness of warehousing activities and employee performance.
    • Ensures shipments’ and inventory transactions’ accuracy.
    • Maintains items record, document necessary information, and utilize reports to project warehouse status.
    • Achieves financial objectives by preparing a quarterly budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    • Accomplishes warehouse human resource objectives by selecting, orienting, training, assigning, scheduling, coaching; planning, monitoring, appraising job contributions; adhering to policies and procedures.
    • Meets warehouse operational standards by contributing warehouse information to strategic plans and reviews; productivity, quality, and partners-service standards; resolving problems; identifying warehouse system improvements.
    • Moves inventory by scheduling materials to be moved to and from warehouse/base;
    • Ensures storage area by organizing floor space; adhering to storage design principles; recommending improvements.
    • Keeps equipment operating by enforcing operating instructions; troubleshooting breakdowns; requiring preventive maintenance; calling for repairs. Accomplishes warehouse and organization mission by completing related results.
    • Coordinates with new partners for the signing of MoUs;
    • Ensure INTERSOS security and safety standards and procedures are followed at all times;
    • Any other task assigned by the supervisor;

    Professional Requirements

    • Minimum of a Bachelor’s degree in Logistics, Social Science, or Statistics.
    • Minimum 5 years of experience in a humanitarian / recovery context;

    Personal Requirements:

    • Proven commitment to accountability and quality assurance.
    • Excellent interpersonal skills and demonstrated ability to establish effective and working relations with national staff members and other stakeholders.
    • Ability to work well under pressure and in adverse conditions.
    • Proficiency in common computer packages and financial software (MS Excel, MS Word)
    • Good command of written and spoken English, Kanuri and/or Hausa Language

    Method of Application

    Note

    • Attach CV with the format “Surname and the Position you applied for”.
    • Only candidates whose competencies meet the requirement of the position will be contacted.

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