Auditors at Uncle Stan's Foods

Job Summary

• The Kitchen Auditor is responsible for ensuring that all kitchen operations comply with Uncle Stan's Foods' operational standards, recipes, inventory controls, food safety requirements, and cost management policies. The role focuses on preventing waste, theft, food cost variances, and operational inefficiencies while ensuring consistent product quality across the central kitchen.

Key Responsibilities

Operational Compliance

• Conduct daily audits of the central kitchen operations.
• Verify compliance with approved Standard Operating Procedures (SOPs).
• Ensure all recipes and production processes are strictly followed.
• Confirm that production schedules are adhered to.
• Monitor staff compliance with hygiene and food safety standards.

Inventory & Stock Audit

• Perform daily physical verification of raw materials, packaging, and finished goods.
• Reconcile physical stock with inventory records.
• Investigate stock shortages, overages, and unexplained variances.
• Audit stock issuance from the central store to production.
• Monitor stock rotation using the FIFO (First In, First Out) method.
• Ensure expired or damaged products are properly documented and disposed of.

Production Audit

• Verify production quantities against approved production plans.
• Confirm ingredient usage aligns with approved recipes.
• Monitor yield and identify production losses.
• Audit batch records and production documentation.
• Verify portion sizes and product consistency.

Cost Control

• Monitor food cost variances.
• Identify excessive waste and recommend corrective actions.
• Audit consumption of high-value ingredients.
• Verify that production losses remain within approved limits.
• Assist management in reducing food costs through operational improvements.

Quality Assurance

• Inspect finished products for quality and consistency.
• Verify product weight, size, taste, and presentation.
• Ensure products meet Uncle Stan's Foods' quality standards.
• Report quality deviations immediately.

Waste & Loss Control

• Audit all kitchen waste.
• Verify reasons for product spoilage and disposal.
• Investigate excessive waste.
• Monitor staff adherence to waste control procedures.
• Report suspected theft or misuse of company resources.

Documentation & Reporting

• Prepare daily audit reports.
• Document audit findings with evidence where applicable.
• Track recurring operational issues.
• Submit recommendations for process improvements.
• Follow up on implementation of corrective actions.

Compliance

• Ensure compliance with food safety regulations.
• Verify cleanliness of production equipment and work areas.
• Monitor compliance with company health and safety policies.

Qualifications

• Bachelor's degree or HND in Accounting, Food Science, Hospitality Management, Business Administration, or a related field.
• 2 to 4 years of experience in internal audit, inventory control, restaurant operations, or food production.
• Experience in a Quick Service Restaurant (QSR), food manufacturing, or central kitchen environment is an advantage.

Required Skills

• Strong auditing and investigative skills.
• Knowledge of inventory management and stock reconciliation.
• Understanding of food production processes.
• Knowledge of food safety and hygiene standards.
• Excellent analytical and reporting skills.
• High level of integrity and attention to detail.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Excel and inventory/ERP systems.

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Job Summary

• The Store Auditor is responsible for safeguarding the company's inventory by ensuring that all stock movements, storage practices, documentation, and inventory records are accurate and comply with Uncle Stan's Foods' policies and procedures. The role conducts regular and surprise audits of the Central Store to detect discrepancies, prevent losses, and strengthen inventory controls.

Key Responsibilities

Inventory Audit

• Conduct daily, weekly, and monthly physical stock counts.
• Verify physical stock against inventory records and ERP/system balances.
• Investigate and report stock shortages, overages, and unexplained variances.
• Perform cycle counts on high-value and fast-moving items.
• Conduct surprise stock audits when required.

Goods Receiving Audit

• Verify that all goods received match approved Purchase Orders (POs), supplier invoices, and Goods Received Notes (GRNs).
• Ensure quantities, quality, expiry dates, and specifications are correct before stock is accepted.
• Confirm that all receipts are properly documented and authorized.
• Identify and report discrepancies immediately.

Stock Issuance Audit

• Audit all stock issued to the Central Kitchen and retail outlets.
• Verify that all stock issues are supported by approved Store Requisition Forms (SRFs).
• Ensure issued quantities match approved requests.
• Monitor unauthorized or excessive stock withdrawals.

Storage & Inventory Control

• Ensure products are stored according to company standards.
• Verify compliance with FIFO (First In, First Out) and FEFO (First Expired, First Out) where applicable.
• Inspect storage conditions, including temperature, cleanliness, pest control, and organization.
• Ensure expired, damaged, or obsolete stock is properly identified, segregated, and documented.

Documentation & Compliance

• Review stock cards, inventory ledgers, and system records for accuracy.
• Verify that all stock movements are recorded promptly.
• Ensure proper filing of inventory documents.
• Confirm compliance with inventory control policies and audit procedures.

Loss Prevention

• Monitor for theft, pilferage, fraud, and unauthorized stock movements.
• Investigate inventory variances and identify root causes.
• Recommend corrective and preventive actions.
• Report suspected misconduct or control breaches to the Head of Audit.

Reporting

• Prepare daily, weekly, and monthly audit reports.
• Highlight inventory risks, recurring issues, and process weaknesses.
• Track implementation of corrective actions.
• Escalate significant findings promptly.

Process Improvement

• Recommend improvements to inventory control systems.
• Assist in strengthening internal controls and stock management procedures.
• Participate in inventory process reviews and system improvements.

Qualifications

• Bachelor's degree or HND in Accounting, Business Administration, Supply Chain Management, Logistics, or a related field.
• 2 to 4 years of experience in internal audit, inventory control, warehouse operations, or retail/QSR environments.
• Experience with inventory management systems or ERP software is an advantage.

Required Skills

• Strong inventory auditing and reconciliation skills.
• Knowledge of warehouse and inventory management practices.
• Excellent analytical and investigative abilities.
• High attention to detail and accuracy.
• Good report writing and documentation skills.
• Proficiency in Microsoft Excel and inventory/ERP systems.
• Strong communication and interpersonal skills.