Jobs at Tetra Maritime

Role Overview

• The Senior Executive Assistant / Chief of Staff serves as a strategic partner to senior leadership, operating at the intersection of execution, governance, and decision support.
• This role goes beyond traditional administrative support, acting as an extension of the executive office to drive priorities, enforce operating discipline, and enable high-quality decision-making across the organisation.
• With a strong sense of ownership, commercial awareness, and analytical rigour, the role ensures that business operations are structured, efficient, and aligned with leadership objectives.
• The Chief of Staff plays a critical role in translating strategic intent into actionable plans, managing cross-functional initiatives, and maintaining organisational focus.

Core Responsibilities
Executive Office Leadership & Governance:

• Act as the central coordination point for the executive office, ensuring alignment, prioritisation, and disciplined execution of leadership initiatives.
• Establish and enforce operating rhythms, governance frameworks, and administrative standards across the business.
• Maintain oversight of key trackers (projects, travel, spend, vendors, and executive priorities), ensuring visibility, accountability, and traceability.
• Challenge and refine incoming requests to ensure clarity, preparedness, and alignment with business priorities.

Strategic Planning & Execution:

• Partner with senior leadership to translate strategic priorities into structured plans with clear timelines, ownership, and deliverables.
• Drive cross-functional initiatives from conception to execution, ensuring delivery against agreed objectives.
• Prepare briefing materials, presentations, and decision papers to support executive discussions and outcomes.
• Monitor progress against key initiatives, proactively identifying risks, gaps, and dependencies

Executive Support & Decision Enablement:

• Provide high-level executive support, acting as a trusted advisor and sounding board to leadership.
• Synthesise complex information into clear insights, recommendations, and actionable next steps.
• Ensure leadership is fully prepared for internal and external engagements through structured briefing and follow-up.
• Represent the executive office in internal engagements where required, ensuring consistency of messaging and standards.

Operational Excellence & Project Delivery:

• Lead high-impact operational projects, events, and stakeholder engagements with full ownership of planning and execution.
• Bring structure and rigour to ad-hoc business requirements, ensuring efficient and high-quality delivery.
• Continuously refine processes to improve efficiency, scalability, and organisational effectiveness.

Travel, Logistics & Executive Readiness:

• Oversee complex travel planning for executives and staff, ensuring seamless execution and alignment with business priorities.
• Design detailed itineraries to maximise efficiency and minimise operational friction.
• Proactively manage documentation, visas, and compliance requirements to avoid disruption.

Vendor Strategy & Commercial Oversight:

• Identify, onboard, and manage external vendors, ensuring quality, reliability, and value for money.
• Conduct structured due diligence, including cost-benefit analysis and performance evaluation.
• Negotiate commercial terms and manage vendor relationships in line with organisational standards.

Data, Reporting & Insight Generation:

• Own and maintain accurate datasets across administrative and operational domains (travel, vendors, spend, projects).
• Analyse trends, inefficiencies, and anomalies, providing actionable insights to leadership.
• Produce concise reports and dashboards to support strategic decision-making and cost optimisation.

Brand, Communication & Information Management:

• Act as a custodian of the organisation’s brand and communication standards.
• Oversee creation of executive materials, presentations, and stakeholder communications.
• Maintain a structured repository of key documents, ensuring accuracy, accessibility, and consistency.

Key Success Factors

• Strong commercial and operational judgment
• High level of discretion and professionalism
• Ability to operate autonomously while influencing senior stakeholders
• Exceptional organisational discipline and attention to detail
• Structured, analytical approach to problem-solving

Requirements

• Administrative professional with a strong ownership mindset and sound judgment.
• Highly analytical, comfortable working with data, dashboards, and financial information.
• Proven ability to manage complex logistics, projects, and stakeholders independently.
• Confident communicator able to push back, enforce standards, and present recommendations to leadership.
• Organized, resilient, detail-driven, and trusted to operate with minimal supervision.

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Role Overview

• The Treasury Analyst will provide support to the Treasury team in managing relationships with financial institutions, monitoring financial market activity, assisting with treasury transactions, and producing treasury reports and analysis.
• The role will also collaborate closely with the Asset Management team on financial modelling and foreign exchange assumptions and provide support to the Accounts Payable and Accounts Receivable teams when required.
• This position offers an excellent opportunity for a recent graduate or early-career finance professional looking to build a career in Treasury, Financial Markets, and Corporate Finance within a dynamic international shipping environment.

Key Responsibilities

Treasury & Financial Markets:

• Support the execution and administration of foreign exchange, investment, borrowing and hedging transactions.
• Assist with maintaining relationships with banking partners and financial institutions.
• Monitor market developments including interest rates, FX markets, and macroeconomic trends.
• Prepare treasury dashboards, reports, and management information.
• Maintain records of treasury transactions and banking activities.
• Assist in the preparation of treasury presentations for management.

Financial Analysis & Modelling:

• Collaborate with the Asset Management team on financial models and business cases.
• Support the development and review of FX rate assumptions used in vessel valuation, investment analysis, and forecasting exercises.

Treasury Operations Support:

• Assist with cash management and liquidity reporting.
• Support bank account administration and maintenance of treasury documentation.
• Contribute to treasury process improvements and automation initiatives.

Cross-Functional Finance Support:

• Provide assistance to the Accounts Payable and Accounts Receivable teams during peak periods.
• Support reconciliation activities and financial data analysis as required.
• Work closely with other Finance team members to ensure smooth execution of departmental objectives.

Requirements
Essential:

• Bachelor's Degree in Finance, Economics, Accounting, Banking, Mathematics, Business, or a related discipline.
• 3 to 5 years of professional experience.
• Experience in the shipping or maritime industry.
• Excellent Excel and PowerPoint skills.
• Fluent written and spoken English.
• Eligible to work in Nigeria.

Desirable:

• Internship or previous experience in Treasury, Corporate Finance, Banking, Asset Management, or Financial Analysis.
• Exposure to financial markets, foreign exchange products, or derivatives.
• Knowledge of financial modelling techniques.
• Familiarity with Treasury Management Systems (TMS) or banking platforms.
• Experience using AI tools (e.g., Microsoft Copilot, ChatGPT, Power BI AI capabilities, or other productivity tools) to enhance efficiency, reporting and analysis.