Jobs at African Union(AU)

Requisition ID: 1506

Purpose of the Internship

• The African Union Internship Program provides an opportunity for interns to complement their educational experience and to develop their professional skills and experience through The AU internship program is a full-time engagement through which qualified individuals from diverse academic backgrounds are given the opportunity to gain professional exposure within the AU.
• As an organization which promotes respect for diversity and team work, we encourage all qualified individuals to apply. Applicants should have a keen interest in the work of the AU and demonstrate the ability to interact with individuals from various cultural backgrounds and beliefs.
• The program aims to expose participants to the workings of the AU at an early stage of their professional career and strengthen their personal and professional skills. It provides an avenue for participants to gain hands-on experience in various applicable fields, while learning in an intercultural environment.
•  The AU will further gain support from participants who possess adequate knowledge and skills in relevant areas and serve as a potential grooming ground for future African Leaders.

Focus Area
In general, interns assist in providing administrative and technical support for the effective implementation of African Union programs, projects and activities in the below Department / Directorates: 

• Cabinet of the Chairperson
• Cabinet of the Deputy Chairperson
• Office of the Director General
• Agriculture, Rural Development, Blue Economy and Sustainable Environment (ARBE)
• Economic Development, Trade, Industry, Mining (ETIM)
• Education, Science, Technology and Innovation (ESTI)
• Infrastructure and Energy (IE)
• Political Affairs, Peace and Security (PAPS)
• Health, Humanitarian Affairs and Social Development (HHS)
• Human Resources Management (HRM)
• Operations Support Services
• Management Information Systems Division
• Enterprise Resource Planning (ERP)
• Conference Management and Publications (CMP)
• Office for Safety and Security Services
• Citizens and Diaspora (CIDO)
• Medical and Health Services
• Financial Control Unit
• Office of Strategic Planning and Delivery
• Office of Internal Oversight (OIO)
• Quality Assurance and Control
• Ethics, Integrity and Standards
• Office of the Secretary to the Commission
• Office of the Legal Counsel (OLC)
• Office of Protocol
• Partnership and Resource Mobilization
• Women, Gender and Youth (WGY)
• Information and Communication
• Peace Fund Secretariat
• New Partnership for Africa's Development (NEPAD)

Eligibility Requirements

• Actively enrolled in at least the final year of a Bachelor’s degree program OR
• Must have obtained a Bachelor’s Degree or an advanced/ postgraduate (Master) qualification in a related academic field; 
• Be nationals of a Member State of the African Union.
• Be full-time students currently enrolled in the final year of their Bachelor or graduate school program.
• Be fluent in at least one of the African Union working languages (Arabic, English, French or Portuguese).
• Be no more than thirty-two (32) years of age at the time of selection.
• Possess the highest standard of moral conduct and integrity.
• Have not been convicted of any serious criminal offence excluding minor traffic offences.  
• Prior work experience is not required for the internship positions.

Required Skills:

• Proficient computer skills (MS Word, Excel and PowerPoint)
• Proficiency with e-mail and internet applications, 
• Good interpersonal skills
• Ability to communicate both orally and in writing
• Proficiency in one of the AU official's working languages (French, English, Portuguese, Arabic, Spanish, Kiswahili) and fluency in another AU language(s) is an added advantage

Core Competencies:

• Ability to communicate clearly
• Ability to write clearly and concisely
• Be committed to work
• Ability to work harmoniously in a multi-cultural environment
• Possess the highest standard of moral conduct and integrity

Terms and Conditions

• The AU will have no financial obligation towards interns - travel arrangements and cost of accommodation and living expenses will be the responsibility of the interns. 
• AU will use reasonable efforts to assist the interns in obtaining their entry and residence visas.
• Interns will not be entitled to any compensation for travel. 
• The internship will be authorized only once for three (3) months renewable one time for any candidate
• Interns are not entitled to medical travel or medical evacuation to and from the internship location at the expense of the Commission. Interns shall therefore have individual insurance coverage throughout the duration of the internship.

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Requisition ID: 2409
Job Grade: P2

Purpose of Job

• To provide technical assistance to the Pension Fund Management Division and the Human Resource Directorate at large, on financial and budgetary matters, to allow the division to implement its mandate and achieve the overall objectives of the AU Pension Fund.

Main Functions

• Assist in following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Suggest new and expand on existing policy areas for planned research and provide the necessary technical support to the Pension Fund Management Division in particular and the HRM Directorate at large.
• Contribute to conducting analysis and generating accurate reports in a timely manner for the respective Unit/Division and AU’s internal use.
• Assist in setting the overall research direction of the relevant policy area linked to pension fund management, budgeting, and related execution.
• Participate in the organization of relevant meetings, congresses, and conferences with stakeholders on the area of finance and pension fund management, as directed.
• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division and the Directorate, including preparing leaflets, guidelines, and fact sheets.
• Assist in the preparation of work programmes related to the mandate of the Division and/or Directorate and drafting related reports.
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Prepare the Pension Fund Management Division’s draft budgets; provide required technical assistance on budgeting to all HR offices/divisions and units.
• Review, consolidate, and compile the draft budget proposals of the HRM Directorate related to pension fund management.
• Prepare guidelines for the preparation and execution of the pension fund budget.
• Assist the Director’s Office, Heads of Divisions, and Heads of Units in preparing periodic execution reports and in liaising with relevant departments on budgetary matters.
• Prepare monthly budget expenditure reports of the Pension Fund Management Division, including variance analysis and explanations for management’s decision-making.
• Coordinate with the AUC Budget Division to provide input into the preparation of mid-year budget reviews.
• Prepare the mid-year budget performance review of the Pension Fund Management Division.
• Prepare the monthly pension fund budget execution report for consideration by the Board of Trustees and any other stakeholders, including recommendations on challenges experienced.
• Liaise with banks and financial institutions regarding pension fund transactions, ensuring the accuracy and timeliness of deposits and withdrawals.
• Certify funds availability in line with the approved budget and activities; check and confirm the adequacy of applying various budget lines to designated pension fund activities.
• Perform monthly reconciliations between contributions and bank transactions (deposits and withdrawals) related to the pension fund.
• Prepare and submit periodic financial reports on the status of the pension fund to the Head of Division.
• Respond to audit queries on pension fund budget and execution matters.
• Perform any other duties as may be assigned related to the management and administration of the pension fund.

Academic Requirements and Relevant Experience

• Bachelor's degree in Finance or Accounting, with 5 years relevant work experience in financial management, budgeting, payroll administration and management. 

Or

• Master’s Degree holders are required to have two years relevant work experience mentioned above.
• Certification in Accountancy is required
• Work experience with the SAP Finance module or any similar system
• Additional experience and/or knowledge related to pension management, staff benefits and entitlements administration in similar international organizations will be highly desirable. 

Required Skills:

• Planning and organizational skills
• Ability to work in teams and in a multi-cultural setting 
• Communication and report writing skills 
• Strong capacity to manage, organize, compile and analyze data
• Strong understanding of budgeting and reporting; as well as the management of staff compensation and payroll related activities
• Understanding of staff benefits and entitlement management, related policies, standards and systems 
• Ability to use Microsoft Office suite and AU computing systems
• Inter-personal, negotiation and customer/ client service skills
• Change management and strategic thinking skills
• Research and analytical skills  
• Proficiency in one of the AU official working languages (French, English, Portuguese, Kiswahili, Arabic or Spanish) is required and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Change Management
• Managing Risk

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• .Learning Orientation
• Communicating with Influence

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Focus

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU official working languages (French, English, Portuguese, Kiswahili, Arabic or Spanish) is required and fluency in another AU language(s) is an added advantage.

Remuneration

• Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 22,932.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 2488

Purpose of Job

• Gavi, the Vaccine Alliance, and the Africa Centres for Disease Control and Prevention (Africa CDC) have a shared vision to strengthen public health institutions and systems in Africa.

This vision is formalized in a Joint Action Plan (JAP) that focuses on six key priorities:

• Support Africa's Future Through Sustainable Immunization Systems
• Information Sharing, Coordination and Aligned Communication
• Facilitate Efficient Regulatory Pathways
• Strengthen Diagnostic and Disease Surveillance Capacity
• Engagement on the Continental Vision to Expand Vaccine Manufacturing in Africa
• Pandemic Prevention, Preparedness and Response (PPPR)

Main Functions

• The SBC Coordinator will lead the GAVI project ,  providing the  technical and operational  guidance for SBC strategy.
• S/he will coordinate the JAP leads to ensure program objectives are met. Through communication and engagement, as well as the empowerment and participation of stakeholders, communities, children, civil society partners, and government counterparts, s/he promotes measurable behavioral and social change/ mobilization.
• S/he will be in charge of providing oversight to all SBC project teams to design and implement relevant SBC strategies specific for each thematic area and project.
• They will be responsible for providing technical expertise for the design, implementation, monitoring and evaluation of SBC strategies, and coordinating with and building the internal capacity of RCCE members as well as immunization officers in the Member States.
• In addition, the SBC Specialist will lead the development of research, monitoring and evaluation of behavior change outcomes, designing research protocols, conducting literature reviews providing continental and regional best practices for implementation.
• The SBC Specialist will guide the design and development of professional communications documents and training materials. 

Specific Responsibilities
Project management:

• Development of a Social and Behaviour Change (SBC) strategy for immunization for VPDs
• Technical support and oversight on designing planning and implementing SBC activities backed by social and behavioral evidence and strong engagement participation mechanisms.
• Working with the Alliance Partners provide advice to senior management, government counterparts and partners on SBC, risk communication, social mobilization and community engagement interventions in line with global standards, priorities and approaches.
• Provide technical support to program staff in formulating, implementing and evaluating quality and appropriate SBC initiatives by facilitating efficient programme delivery, guiding on quality of materials/ activities and supporting appropriate research and implementation.
• Bring insights from the latest developments including and best practices in the social and behavioral sciences and participatory approaches to community engagement to improve SBC program outcomes.
• Develop /adapt Minimum Quality Standards and Indicators for Community Engagement to increase demand for vaccines

Research:

• Working with the head of Social Behavioral Research in the Science Directorate, design studies that generate evidence base and an understanding of the barriers and enablers towards achieving complete immunization coverage.
• Use evidence generated through research to ensure messages have been developed for each of the major community groups 
• Strengthen technical teams’ capacity to research, analyze and equitably address trends that drive social and individual behaviors and norms, using a wide range of approaches including, behavioral analysis, human centred design, social listening, behavioral insights, participatory research, and other quantitative and qualitative approaches.
• Provide technical support to secretariat and partners in establishing monitoring mechanisms to collect, analyze and report on SBC indicators.
• Work with the M&E to adapt existing social behavioral tools (quantitative and qualitative) for the monitoring, evaluation and documentation of SBC activities.
• Disseminate SBC research findings and best practice and support exchange of experiences and uptake of new methods among partners, technical staff, and/ or the wider SBC field.
• Support the secretariat in organizing and managing formative research, development, pretesting and production of culturally relevant materials and activities to support SBC.

Coordination:

• Ensure smooth SBC programme delivery by providing technical and operational support
• Establish SBC work plans including allocation of resources, monitoring of progress.
• Take lead/support in budget planning and management of funds and budget planning.
• Oversee the development of operational decisions on appropriate materials and media to reach target audiences, technical resources required, allocation of financial resources, as well as the time frame for various activities in support of the achievement of project goals and deliverables.
• Promote continuous learning, strengthening, and scaling up of SBC through capacity building
• Lead and facilitate capacity building on SBC, risk communication, community engagement for SBC and gender team members and partners who are involved in planning, implementation and evaluation of SBC interventions.
• Identify and plan training and learning opportunities for technical staff and partners on new approaches.

Academic Requirements and Relevant Experience

• Master’s Degree in Social and Behavioral Science, including Sociology, Anthropology, Communication Studies / Communication for Development, Psychology and/or related field is required with a minimum of twelve (12) years of relevant progressively responsible professional experience at the low and middle income /developing countries at national and international levels developing, implementing, evaluating, and managing social and behavioral change strategies.
• Demonstrated expertise in the application of social and behavior change science, theories, research, and analysis, in emergency preparedness 
• Proven ability to manage social research, including quantitative, qualitative, and participatory methods for formative assessments, identifying behavioral drivers and tracking, measurement and evaluation of social change is desirable.
• Proven ability to work with internal and external stakeholders at multiple levels, including providing technical support and capacity building 
• Experience supporting donor funded project activities with an understanding of policies and procedures (highly preferred), 
• Demonstrated experience working with a multicultural team and creating a collaborative, empowering environment as well ability to set tasks and work independently to achieve goals and targets.
• Experience with a continental /global public health agency is a plus
• Excellent analytical, written and oral communication skills in English and in any other AU language
• Experience supporting programs in Africa and other developing contexts preferred 
• Established relationships with behaviour change thought leaders to facilitate community of practice and access to emerging approaches and to leverage appropriate opportunities. 
• Previous experience with African Union/Africa CDC is desirable

Required Skills:

• Computer skills: Excellent command of Microsoft suites/office as well as  
• Knowledge of a data management software
• Teamwork: Ability to create, lead and grow teams
• Language: Fluency in one of the AU working languages (English, French, Arabic, Portuguese, Spanish, Kiswahili) is mandatory and fluency in another AU language is an added advantage.

Leadership Competencies:

• Strategic Perspective
• Change Management
• Managing Risk
• Developing Others

Core Competencies:

• Learning Orientation:
• Building Relationship
• Communicating with impact
• Foster Accountability Culture

Functional Competencies:

• Fosters Innovation
• Drive for Results
• .Conceptual Thinking
• Job Knowledge and information sharing

Tenure of Appointment:

• The appointment will be made on a fixed term contract for a period of eighteen (18) months, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables. 

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

• The salary attached to the position is an annual lump-sum of US$   126,440.93  (P5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 108,357.41 inclusive of all allowances for locally recruited staff of the African Union Commission.

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Requisition ID: 2498
Job Grade: P4

Purpose of Job

• Africa CDC is committed to promoting gender equality and the empowerment of women and girls across all its programs and initiatives to enable women to develop and lead within the African public health workforce.
• As part of this effort, the organization seeks to mainstream gender considerations into its policies, projects, and operations, ensuring that gender equality is fully integrated into all levels of planning, implementation, monitoring, and evaluation. To achieve this, Africa CDC is recruiting a Gender Mainstreaming Expert who will play a crucial role in driving this agenda forward.

Main Functions

• The Gender Mainstreaming Expert will provide technical leadership and support for integrating gender perspectives and promoting gender equality across the Africa CDC’s programs and initiatives. This role will involve the implementation of the AU Strategy for Gender Equality and Women’s Empowerment, developing genderresponsive strategies, conducting capacitybuilding sessions, advising on best practices, and monitoring progress to ensure that gender considerations are effectively mainstreamed in alignment with global standards. 

Specific Responsibilities

• Develop and implement strategies for integrating gender equality principles into programs, policies, and operations.
• Provide technical guidance and capacitybuilding support to program teams and stakeholders on gender mainstreaming approaches and best practices.
• Design and deliver training sessions, workshops, and learning materials to enhance the understanding of gender issues within the organization and among partners.
• Conduct gender analyses and assessments to identify gender disparities and recommend solutions for addressing these gaps in programs and projects.
• Develop monitoring and evaluation tools that measure the impact of gender mainstreaming efforts and use data to inform decisionmaking and strategy development.
• Prepare regular reports, case studies, and best practice documentation on gender mainstreaming activities and progress.
• Collaborate with internal teams, external partners, and stakeholders to promote gender equality initiatives and ensure the integration of gender perspectives across the organization’s work.
• Advocate for gender equality through effective communication and participation in relevant forums, meetings, and networks.
• Represent the organization in genderrelated working groups, conferences, and other relevant platforms to share experiences, best practices, and lessons learned

Academic Requirements and Relevant Experience

• Master’s Degree in Gender Studies, Social Sciences, Development Studies, or related field with at least ten (10) years of continuous or combined experience in the field of gender mainstreaming and policy of which Six (6) should be at expert level and three (3) years of experience at supervisory role OR University bachelor's degree in Gender Studies, Social Sciences, Development Studies, or related field with at least twelve (12) years of continuous or combined experience  in the field of gender mainstreaming and policy of which Six (6) should be at expert level and three (3) years of experience at supervisory role.

Required Skills:

• At least 6 years of professional experience in gender mainstreaming, gender equality, and women’s empowerment, preferably in international development or public health sectors.
• Proven experience in developing and implementing gender strategies, policies, and action plans.
• Strong expertise in conducting gender analysis, monitoring and evaluation, and report writing.
• Demonstrated skills in capacity building, facilitation, and training on genderrelated issues.
• Ability to work collaboratively with diverse teams and partners, and to influence and advocate gender equality at various levels.
• Applicants must be proficient in at least one of the AU languages (Arabic, English, French, Spanish, Portuguese, and Swahili). Knowledge of one or more additional African Union working languages would be an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Learning Orientation
• Building Relationships 
• Foster Accountability Culture
• Communicating with Influence 

Functional Competencies:

• Conceptual thinking 
• Drive for Result 
• Job Knowledge and information sharing
• Continuous Improvement Orientation

Tenure Of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables. 

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

• The salary attached to the position is an annual lumpsum of US$ 110,951.49 (P4 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 92,867.97 inclusive of all allowances for locally recruited staff of the African Union.

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Requisition ID: 2498

Purpose of Job

• The Partnership for African Vaccine Manufacturing (PAVM) was established by the African Union in 2021, under the Africa Centres for Disease Control and Prevention (Africa CDC) to deliver on the goal of enabling the Africa vaccine manufacturing industry to increase its capacity to meet local demand from its current level of 1% to 60% by 2040. To do this, the PAVM will support partnerships in the creation of an environment fully conducive to the emergence of a thriving private sector manufacturing base.
• It will also steward a continental strategy that efficiently maintains both scale and cost- competitiveness and avoids vaccine nationalism when future demand surges emerge on the continent. The continental strategy was developed and published as the PAVM Framework for Action (FFA), laying out the key interventions required across six categories and 8 bold programs.
• The PAVM will identify the enablers, or absences and shortcomings thereof, of this conducive environment across the continent. It will outline possible remedies – whether the expansion of existing programs and initiatives or the provision of new solutions – and set out how to implement them over the next 20 years through the activities of both members and non-member stakeholders. It will play the role of convener, orchestrator, and advocate. The PAVM taskforce defined 8 bold programs to support the vaccine manufacturing ecosystem and continental strategy this include regulatory strengthening, market design and demand certainty, access to finance, tech and IP, infrastructure, Research & Development hubs, and talent development. Within each of these enabler categories, several activities have been outlined already by PAVM. 
• At the 37th African Union Assembly, in February 2024, the mandate of PAVM was expanded to include the manufacturing therapeutics, and diagnostics, and other health products. Thus, PAVM has transitioned into Platform for Harmonized African Health Products Manufacturing (PHAHM).
• Africa CDC is seeking to recruit Head of Local Manufacturing of Health Commodities (Local Manufacturing Coordinator) to support the work on developing and implementing a strategic approach to support vaccine manufacturing in African.

Specific Responsibilities

• Lead the local manufacturing team.
• Outline the short- to medium-term strategy and outlook for PHAHM. 
• Oversee planning and implementation of all initiatives across the 8 bold programs of the health products manufacturing Framework for Action, review progress made against program milestones and deliverables defined, identify synergies and collaboration areas across programs.  
• Provide guidance and lead decision-making on prioritization of initiatives, and stakeholder engagements across all bold programs.
• Represent Africa CDC and the continental vision for regional manufacturing at continental and international arena.
• Build and maintain effective relationships with member states, international organizations, African manufacturers, and other partners, to keep them informed on important, strategic and operational issues of the Africa CDC.
• Build and maintain respectful and action-oriented partnerships and coalitions with donors and partners.
• Work with other relevant stakeholder representatives to manage multi-country networking and opportunity identification.
• Mobilize resources (including but not limited to financial) for the success of the programme and Africa CDC.
• Perform any other related responsibilities as may be assigned 

Academic Requirements and Relevant Experience

• MD, PharmD or PhD Degree in Pharmaceutical Sciences or Biomedical Sciences or related fields and 12 years of work experience. Candidate must have a minimum of 7 years of experience in a managerial and 5 years supervisory positions in the field of health products manufacturing. 
• MPH degree is an added value.

Required:

• Strong leadership experience such as leading a similar program or organization. 
• Proven experience in working on vaccine development and/or manufacturing. 
• Demonstrable experience in managing relationship with multiple partners.
• Proven record of working with international organizations.
• Proven experience in successful resource mobilization. 
• Proven record of working with African manufacturers.
• Experience working in multicultural institutions.

Desirable:

• Experience working with private companies.

Required Skills:

• Excellent expertise, skills and understanding of vaccine and pharmaceuticals development and/or manufacturing ecosystem. 
• Excellent leadership skills. 
• Good knowledge of the African and the global vaccine development and manufacturing ecosystem. 
• Excellent skill in managing complex projects including planning, budgeting, and reporting. 
• Excellent capacity for developing and maintaining a network of contacts with potential donors and partners.
• Proven experience in working with international partners as well as proven record of successful resource mobilization. 
• Good oral/written communication skills. 

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Relationship
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Orientation

Tenure of Appointment:

• The appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables. 

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration

• The salary attached to the position is an annual lump-sum of US$   126,440.93  (P5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 108,357.41 inclusive of all allowances for locally recruited staff of the African Union.

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Requisition ID: 2490
Job Grade: P2

Purpose of Job

• This position is responsible of payroll administration including payroll data capturing, processing and facilitating payments to all stakeholders through the Finance Directorate. She/he shall be also responsible for quarterly reconciliations and comparison of staff cost including retrieving payroll audits trails and monthly report preparation. 

Main Functions

• Provide technical support in payroll related e activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Research and recommend new developments on areas of improvement in payroll matters and policies
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use.
• Assist in setting the overall research direction of a relevant policy area.
• Responsible for the delegation and execution of defined research areas.
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
• Engage with relevant mid-level stakeholders and develop working relationships
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
• Provide technical support to internal and external stakeholders

Specific Responsibilities

• Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate timeframes and in compliance with relevant rules and regulations
• Prepare complex payroll and human resource information for data input and assist with checking and ensuring quality control and maintenance of records to ensure accuracy, service quality and data integrity
• Assist the organization to meet its statutory obligations through processing payroll and preparation of payroll reports;
• Provide a responsive, accurate, client advisory service on payroll matters, resolve difficult enquiries and assist in identifying payroll errors and implement corrective action where required to ensure employee payments are processed accurately and database integrity is maintained while designing, developing and implementing error mitigation plans. 
• Assist in the preparation of operational and programme budgets for the Directorate in accordance with relevant frameworks;
• Ensure the effective exchange of information and monitoring of HR practices, priorities and delegations
• Contribute to process improvement by participating in a range of payroll and service delivery reform activities
• Assist in review of salary scales, allowances and benefits by providing relevant data and developing Terms of references for the hiring of consultancy firm
• Assist in the preparation of data analysis as may be required for informed decisions making
• Participate in organisational salary surveys

Academic Requirements and Relevant Experience

• University Bachelor’s Degree in Human resources management, Financial Management or Accounting with 5 years of progressive experience in payroll administration. 
• Candidates with Masters Degree in indicated fields are required to have two (2) years of progressive experience in payroll administration.
• Experience processing payroll in a large similar international organization with a large employee base is mandatory;
• Sound knowledge of IPSAS and ability to use SAP HCM module is mandatory.
• For candidates with financial management or accounting qualifications, professional certification from recognized HR institutions such as SHRM-CP, CIPD or equivalent are desirable.  
• For candidates with Human resources management qualifications, professional certification from recognized accounting institutions such as ACCA or equivalent are desirable

Required Skills:

• Ability to use SAP HR payroll module and sound knowledge IPSAS is mandatory
• Excellent accuracy skills
• Ability to work under pressure
• Strong oral and written communication skills
• Sound planning and organizational skills
• Ability to successfully manage ambiguity  
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Kiswahili or Spanish) is required;  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Change Management
• Managing Risk

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Focus

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration

• Indicative basic salary of US$ 31,073.00 (P2 Step 1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 22,932.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 2501
Job Grade: P2

Purpose of Job

• The Finance and Operations Officer is responsible for the day-to-day financial and operational activities of the RCCs. This includes managing budgets, accounts, procurement, and facilities management. The Finance and Operations Officer will also work to support the RCCs in achieving their objectives and have hierarchical supervision from the Regional Director as well as functional supervision from the Directors of Administration and Finance.

Main Functions

• Assist in the following up on the activities of the RCC, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Manage and maintain updated organisation asset, and inventory in the region.
• Support the headquarters procurement team to set up a regional approved suppliers database.
• Support the headquarters procurement team to ventilate all calls for tenders and expression of interest in the region.
• Support in disseminating any job offers from headquarters human resource team in all member states of the region.
• Support AfCDC Administration and Finance Directorates at any time when need be.
• Suggest new and expand on existing policy areas for planned research.
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective RCC and Africa CDC’s internal use.
• Assist in setting the overall research direction of a relevant policy area.
• Responsible for the delegation and execution of defined research areas.
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the RCC including preparing leaflets, guidelines and fact sheets.
• Assist in drafting functional reports and participate in the preparation of budget and work programmes related to the functioning of the RCC.
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Manage budgets and ensure that they are in line with the RCCs' objectives.
• Design and implement financial and operational policies and procedures for the Regional Coordinating Centres (RCCs) of the Africa Centres for Disease Control and Prevention (Africa CDC)
• Coordinate and oversee the financial and operational activities of the RCCs, ensuring compliance with Africa CDC and African Union rules and regulations.
• Prepare and monitor the annual budgets and work plans of the RCCs, liaising with the Africa CDC headquarters and the regional partners.
• Provide timely and accurate financial and operational reports to the Africa CDC management and donors, highlighting achievements, challenges and recommendations.
• Manage the human resources, procurement, logistics, security and administrative functions of the RCCs, ensuring efficiency, effectiveness and accountability.
• Establish and maintain effective working relationships with the RCC staff, regional stakeholders, donors and other partners, representing the Africa CDC in relevant meetings and forums.
• Identify and mitigate financial and operational risks, ensuring adherence to internal controls and audit recommendations.
• Support the RCCs in resource mobilization, proposal development and grant management.
• Provide technical guidance and capacity building to the RCC staff on financial and operational matters.
• Prepare financial reports and ensure that they are accurate and timely.
• Administer accounts and ensure that payments are made on time and in accordance with the RCCs' policies.
• Oversee procurement activities and ensure that goods and services are purchased in a cost-effective manner.
• Perform any other duties as assigned by the Africa CDC Director or his/her designate

Academic Requirements and Relevant Experience

• Minimum of a Bachelor's Degree OR a Masters Degree in Finance, Accounting, Business Administration or a related field. Coupled with at least five (5) and two (2) years relevant work experience for Bachelor  and Masters degree holders respectively, in financial and operational management of complex projects or programs, preferably in the public health or development sector.
• A professional certification (such as CPA, CMA, ACCA, etc.) is preferred.
• At least five years of relevant experience 
• Experience with financial software management. 
• Experience in financial management.
• Experience in contract management at the regional level.
• Experience in cash management and relations with banks.
• Experience with procurement procedures.
• Experience with facilities management.
• Knowledge of the public health sector. 
• Demonstrated knowledge and skills in budgeting, accounting, reporting, auditing, procurement, human resources, and logistics management.
• Familiarity with Africa CDC policies and procedures, donor regulations (such as USAID, EU, etc.), and local laws applicable to the RCCs is an added advantage. 

Required Skills:

• Proficiency in Microsoft Office applications (especially Excel) and accounting software (such as QuickBooks, SAP, etc.).
• Excellent oral and written communication skills in English and French. Knowledge of other African Union working languages is an asset.
• Ability to work independently and as part of a team, with strong attention to detail and problem-solving skills.
• Willingness to travel within the region and to other locations as required.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team

Leadership Competencies:

• Change Management
• Managing Risk

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• .Learning Orientation
• Communicating with Influence

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Focus

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration

• Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.