Jobs at First Excelsia

JobDescription

• Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management.
• The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling confidential information, preparing reports and correspondence, and ensuring the efficient execution of daily business operations.
• The successful candidate must possess excellent communication, organizational, and problem-solving skills, with the ability to multitask and maintain a high level of professionalism in a fast-paced logistics environment.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Screen and respond to phone calls, emails, and other correspondence on behalf of the executive.
• Prepare reports, presentations, meeting agendas, minutes, and other business documents.
• Organize, maintain, and safeguard confidential company records and documents.
• Coordinate meetings, conferences, and company events, ensuring all logistics are properly arranged.
• Act as the primary liaison between the executive office, employees, clients, vendors, and other stakeholders.
• Monitor and follow up on tasks, projects, and deadlines assigned by management.
• Assist in planning and coordinating company projects and administrative activities.
• Draft professional letters, memos, and official correspondence.
• Maintain office filing systems and ensure accurate record keeping.
• Coordinate office operations and ensure the availability of administrative resources and supplies.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support the implementation of company policies, procedures, and operational initiatives.
• Conduct research, compile data, and prepare reports to support executive decision-making.
• Schedule and coordinate local and international travel, including accommodation and transportation where required.
• Assist with budget tracking, expense reporting, and procurement requests as assigned.
• Ensure timely communication and follow-up with internal departments and external partners.
• Perform any other administrative or executive support duties as assigned by management.

Person Specifications

• Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• 2–4 years of experience in an Executive Assistant, Personal Assistant, or Administrative role.
• Excellent written and verbal communication, interpersonal, and organizational skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms.
• Strong ability to multitask, prioritize tasks, manage time effectively, and work independently in a fast-paced environment.
• High level of professionalism, integrity, discretion, and the ability to handle confidential information.
• Strong problem-solving, decision-making, and stakeholder management skills.

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Job Summary

• We are seeking a proactive and target-driven Sales Executive to generate new business opportunities, strengthen client relationships, and drive revenue growth by promoting the company's logistics and transportation solutions.
• The ideal candidate will identify prospective clients, manage the sales process from lead generation to contract closure, and collaborate with internal teams to ensure exceptional service delivery and customer satisfaction.

Key Responsibilities

• Identify, prospect, and secure new business opportunities to expand the company's customer base.
• Promote the company's logistics, transportation, and supply chain solutions to prospective clients.
• Build, develop, and maintain strong relationships with new and existing customers.
• Prepare sales proposals, quotations, and presentations tailored to client requirements.
• Negotiate contracts and successfully close sales opportunities.
• Achieve assigned monthly, quarterly, and annual sales and revenue targets.
• Follow up on leads and manage the sales pipeline to maximize conversion rates.
• Monitor customer satisfaction, address client concerns, and ensure excellent after-sales service.
• Prepare and submit regular sales activity, pipeline, and performance reports.
• Collaborate with operations and customer service teams to ensure seamless service delivery.
• Monitor market trends, competitor activities, and customer needs to identify opportunities for business growth.

Person Specifications

• Bachelor's degree in Marketing, Business Administration, or a related field.
• 1 – 3 years of proven sales experience; experience within the logistics, transportation, or supply chain industry is an added advantage.
• Strong communication, presentation, negotiation, and interpersonal skills.
• Excellent relationship management and customer engagement abilities.
• Demonstrated ability to meet and exceed sales targets.