Jobs at Design Union Limited

Job Summary

• Daily, accurately recognizing all Facility Management related transactions onto sage.
• Ensuring all supporting documents relating to both cash and bank transactions are properly filled on the server and physically for all facility management related expenses.
• Correctly posting all retired Facility Management cash advances and reconciliation of the same.
• Daily monitoring of transactions recorded in the Company's Facility Management Services General ledger accounts and review of transactions for accuracy.
• Bi-Annually, prepare all Service Charge invoices for the period, not later than 5 working days after the end of June and December.
• Monthly, prepare all Energy Charge invoices for electricity consumed not later than the 2nd working day after the end of the month.
• Daily monitoring of transactions recorded in the Facility Management's Inventory module
• Monthly, stock taking of Facility Management implements in all locations, and resolution of all stock variances by the 3rd working day of the month.
• Monthly reconciliation of Facility Inventory module with the General ledger control account.

REQUISITE QUALIFICATIONS / EXPERIENCE

• B.Sc.  (1st or 2nd Class Upper) in Social Sciences or Management
• Qualified Accountant - ACA
• Minimum of 3 years’ experience in Financial Accounting for Facility Management
• Proficiency in the use of Enterprise-wide Accounting Application such as SAGE or SAP, Ms Office packages and Power Point Presentation.
• REQUIRED SKILLS / ATTRIBUTES
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Good team player
• Good oral and written communication skills
• Good interpersonal skills, people management and negotiating skills
• High awareness of quality issues and attention to details
• Strong sense of professionalism, integrity, and sound judgment and tact
• High level of sincerity and honesty with pragmatic and proactive approach to business
• Ability to maintain confidentiality

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Job Summary

• Daily monitoring and reporting of company-wide receivables.
• Daily follow up on all amount receivable with clients.
• Prepare all invoices to clients immediately for all completed jobs / deliveries not later than 2 working days of jobs completed / goods delivered.
• Prepare all invoices to clients promptly, as per contract terms and timing for all jobs / agreed mile stones not later than the invoice due dates
• Monthly, reconcile Trade Receivables ledger with General ledger control account and send updated statement of indebtedness to customers.
• Monthly, Quarterly and at Year end, prepare and process accruals in the accounting system for all costs, invoices and bills, which have not yet been paid.
• Issues payment receipts and acknowledgements for all inflows from all debtors, subscribers, and other categories of clients.
• Preparation of company-wide liquidity forecast. That is, interfacing with all general managers to ensuring that the expected receivables for the week are properly captured in the forecast. This will be presented at weekly management meetings by the Financial Controller.

REQUISITE QUALIFICATIONS / EXPERIENCE

• B.Sc. in Social Sciences or Management/Accounting (First class or Second class upper).
• Qualified Accountant - ACA with a minimum of 2 years’ experience in similar position
• Proficient in the use of Enterprise-wide Accounting Application such as SAGE or SAP and Ms Office packages and Power Point Presentation

REQUIRED SKILLS / ATTRIBUTES

• Good oral and written communication skills
• Good interpersonal skills, people management and negotiating skills
• High awareness of quality issues and attention to details
• Strong sense of professionalism, integrity, and sound judgment and tact
• High level of sincerity and honesty with pragmatic and proactive approach to business
• Ability to maintain confidentiality