Jobs at Alkanes Petroleum & Gas Limited

Job Summary

• The Business and Operations Manager oversees the day-to-day operations of Alkanes Petroleum & Gas Ltd.
• This role is responsible for ensuring operational excellence, driving profitability, maintaining compliance with regulations, optimizing business processes, and ensuring the efficient management of resources to achieve strategic objectives.

Key Responsibilities
Operations Management:

• To oversee vessel operations, logistics and distribution of petroleum products.
• To oversee vessel loading and discharge operations.
• To ensure smooth and timely loading, dispatch, and delivery processes.
• To monitor stock levels, ensuring optimal stock management to meet customer demands without delays or shortages.
• Develop and implement operational workflows to enhance efficiency and minimize downtime.
• Ensure adherence to all safety and operational protocols, especially during product handling and transportation.

Business Development:

• Identify and pursue new business opportunities to expand the company’s market share.
• Develop and execute sales and marketing strategies to achieve revenue and profitability targets.
• Establish and maintain strong relationships with clients, partners, and stakeholders to secure long-term business growth.
• Drive customer satisfaction through efficient service delivery and product quality assurance.
• Identify growth opportunities within the downstream value chain and recommend actionable plans.

Financial Management:

• Setting up of Form M for import purposes.
• Prepare and monitor budgets for operations and business development.
• Analyze operational costs and identify areas for cost reduction without compromising quality or safety.
• Collaborate with the finance team to ensure accurate forecasting, billing, and timely payments from customers.
• Conduct cost-benefit analyses to improve profitability and reduce operational costs.

Regulatory Compliance:

• Ensure compliance with all regulatory requirements related to the industry’s operations, including licensing, permits, and environmental standards.
• Liaise with government agencies and regulatory bodies (NMDPRA, PPMC, etc) to maintain updated records and certifications.
• Monitor and implement changes in industry regulations and laws to keep operations aligned with legal standards.
• Ensure that all company’s petroleum trading licenses, Depot license, DPR Import Permits, PPPRA Certificates and Quantity Notification documents etc are up to date at all times.
• Collaborate with HSE and Quality Control teams to maintain operational safety standards.
• Mitigate operational risks through proactive risk management practices.
• Oversee audits, inspections, and regulatory filings for all operations.

Team Leadership and Management:

• Lead and mentor team members to achieve operational excellence.
• Foster a culture of teamwork, safety accountability, and continuous improvement.
• Set clear objectives and expectations for team members, ensuring alignment with business goals.
• Organize training programs to enhance employees' technical and operational skills.

Stakeholder Engagement:

• Maintain strong relationships with government agencies, regulatory bodies, suppliers, and clients.
• Develop and nurture cordial relationships with all the Government Regulatory Agencies (NMDPRA, PPMC, etc), and Jetty operations in Lagos, Calabar and any other location where we operate with the view to using that to ensure efficient operations during Vessel receipt. The role also includes coordination of surveyors (both internal and external) for cargo receipt, monitoring of opening & closing stock, efficient loading and ullage of trucks etc.
• Ensure seamless communication between internal departments and external stakeholders.
• Represent the organization in industry forums and stakeholder meetings.

Process Optimization:

• Identify and implement process improvement initiatives to enhance operational efficiency.
• Leverage technology and data analytics to optimize supply chain and logistics.
• Standardize operational procedures to ensure consistency and best practices.

Reporting and Performance Tracking:

• Prepare and present regular operational and business performance reports to senior management.
• Track and report on key metrics such as stock turnover, customer satisfaction, and revenue growth.
• Use data-driven insights to identify areas of improvement and drive decision-making.

Qualifications

• Bachelor’s Degree in Business Administration, Operations Management, Engineering, or any related field.
• Minimum of 5 - 8 years of experience in operations management within the downstream oil and gas sector, with a minimum of 3 years managerial experience.
• Demonstrated experience in managing large-scale supply chain or depot operations.

Skills and Competencies:

• Strong knowledge of downstream oil and gas operations, including distribution, retailing, etc.
• Exceptional leadership and team management skills.
• Analytical mindset with a proven ability to use data for decision-making.
• Strong knowledge of regulatory requirements and safety standards in the oil and gas industry.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficiency in enterprise resource planning (ERP) systems and supply chain management tools.

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Responsibilities

• To coordinate vessel and vessel-related operations in order to ensure the goals and objectives of the company are achieved.
• To ensure an optimum vessel utilization (uptime) by ensuring that all maintenance related issues are proactively resolved.
• To ensure that all vessel trading certificates and Vessel Class documents are up to date.
• Coordination of marine operations, and personnel on the following:

Vessel Operations:

• To ensure efficient vessel operations by determining the right speed for every voyage that will optimize fuel consumption.
• To monitor vessel operations remotely to ensure that company vessels are operating within the Nigerian maritime environment in line with company’s standard operating procedures and Nigerian Navy regulations.
• To prepare reports for all finished operational tasks for commercial invoicing.
• To oversee the company’s vessels bunkering procedure (Fueling) in line with the approved standard operating procedure.
• To oversee the processes related to vessel crew changes, Nigerian Navy crew changes & Nigerian Navy personnel embarkations.

Class Society and Flag State:

• Ensuring that vessels meet up with the requirement and documentations for Flag state. To monitor and renew all flag regulatory licenses (NIMASA) on time to avoid sanctions.
• Ensuring that vessels meet up with the requirement and documentations for classification society (Bureau Veritas) on time to avoid sanctions.
• Manage the relationship between the Company and Class society- Bureau Veritas, and Flag state – NIMASA, to ensure that all issues with both the Bureau Veritas & NIMASA are proactively managed.
• Lead the operations team for Audits and Surveys

People Management:

• Work with Human Resources in the management of the office operations personnel and the vessel crewmembers.
• Work with Human Resources in recruitment and training of both office personnel and vessel crewmembers.
• Ensuring that qualified personnel in accordance with NIMASA regulatory requirements properly operate all company vessels.

Advisory and Reporting:

• Provide Management with relevant periodic reports, analysis, and budgetary recommendations on the expanse of marine operations as and when due
• Provide advice to management on opportunities for improvements within Marine operations, as it relates to processes, policies and systems, and best practices wherever operational gaps have been identified
• Ensure all operational documents (including vessel documents), regulatory licenses and certifications are up to date at all times
• Any other duties that may be assigned to you by the Managing Director from time to time.

Contacts:

• Crew Members
• All categories of management and staff/ Technical Department Personnel
• Classification society
• Auditors and Surveyors
• OEM Technical team

Requirements

• Bachelor’s degree or equivalent
• Minimum experience of 10 years relevant experience, with at least 5 years at Managerial Capacity. Industry experience is a prerequisite
• Must have practical experience in vessel operations and must have served in such a capacity for a Minimum of 5 years.
• Strong People Management and Leadership skills
• Effective Communication Skill (written and spoken English).
• Must be Computer literate with proficiency in Microsoft office suite and other related software.