Jobs at African Union (AU)

Req Id: 2758

Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides timely operational support
• Implements operational activities as scheduled and report.
• Assists in the follow up on logistical arrangements, activity implementation and provision of updates..
• Liaises effectively with internal and external stakeholders.
• Follows up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares routine office communication and assists in compiling data and information for reporting purposes.
• Assists in the creation, improvement and maintenance of record and retrieval systems
• Follows up on provision and maintenance of office facilities and materials.

Specific Responsibilities

• Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors; 
• Drafts responses to routine correspondences for the signature of the supervisors; 
• Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
• Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents; 
• Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners; 
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
• Keeps equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in a Government, public sector or international organization
• Candidates who are holder of Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have 2 years of relevant secretarial experience in a Government, public sector or international organization;
• Typing Speed: 50 words per minutes

Required Skills:

• Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Sound planning and organisational skills 
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Developing others...
• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration;
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting;
• Job Knowledge Sharing
• Task Focused;
• Continuous Improvement Awareness;

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Tenure Of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

• Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Req Id: 2759
Location: Abuja (FCT)
Employment Type: Contract
Duration: 3 Years
Job Grade:  GSA5
Directorate: Finance
Division : ESTI_STRC
Reports to: Finance Officer

Purpose of Job

• To support the provision of financial, accounting, administrative and treasury services to support AU operations.

Main Functions

• Contribute to the implementation of programmes derived from the unit’s strategic plan.
• Ensure effective coordination and execution of activities at various levels.
• Collaborate with Member States, Regional Economic Communities (RECs), and other partners.
• Prepare reports, budgets, and work plans related to the unit’s functions.
• Contribute to the development of a resource mobilization strategy.
•  Participate in the management of staff under supervision, including performance evaluations.
• Assists complex analyses and produce accurate and timely reports.
• Maintain coordination with other departments of the Commission.
• Participate in the development of strategies, policies, programmes, and plans.

Specific Responsibilities:

• Ensure the reliability of accounting, reporting, and internal control systems.
• Prepare financial management reports to monitor budget execution.
• Ensure compliance with the financial reporting calendar and timely submission of reports.
• Provide advice to ensure compliance with AU financial rules.
• Perform bank reconciliations and monitor open accounting items.
• Ensure compliance with financial internal controls and regulations.
• Prepare monthly and annual account closures and submit reports to management.
• Support the preparation of donor financial reports.
• Assist with annual financial statements and respond to audit requests.
• Promote best management practices, transparency, and accountability.
• Supervise the accounting team where applicable.
• Maintain accurate records of accounts payable and receivable.
• Use financial information systems based on international accounting standards.
• Respond to stakeholders' financial inquiries.
• Produce regular financial reports and monitor expenses and transactions.

Academic Requirements and Relevant Experience

• A Diploma in Financial Management, Accounting, Finance or Commerce or related field with three (3) years of relevant professional work experience in the areas of finance, accounting, financial management, budget.

Or

• A Bachelor’s degree in financial management, Accounting, Finance or Commerce or related field with two (2) years of relevant professional work experience in the areas of finance, accounting, financial management, budget.

Required Skills:

• Conscientious in observing deadlines and achieving results 
• Familiarity with international and regional policy processes and policy analysis in the relevant area 
• Ability to communicate orally and in writing 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies:

• Flexibility
• Developing Others
• Managing Risk

Core Competencies:

• Building Relationship
• Accountable and Complies with Rules
• Communicating with Influence
• Learning Orientation

Functional Competencies:

• Job Knowledge Sharing
• Continuous Improvement Orientation
• Trouble shooting
• Task Focused

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Tenure Of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

• Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.