Job Vacancies at Montaigne Place

Responsibilities
Administrative tasks:

• Handle office expenses and petty cash of HRA office under the approval of the HHR
• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the admin operation
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
• Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
• Update/manage the filling system both hard and electronic copies.

Human Resource tasks:

• Recommend and execute annual staff development plan
• Recommend and execute policies, procedures, rules, regulations for employees in compliance with applicable laws
• Review and update all human resources policies to meet the organization’s needs
• Plan and facilitating HR activities in the team: contract, recruitment, employee relation
• Develop job descriptions for current/new positions
• Maintain current organizational chart and current staff contact list
• Assist the progress of job planning and performance management
• Provide coaching and training to direct staffs on HR & Admin functions
• Establish and maintain relations with government, labor union and other related personnel stakeholders
• Monitor and record employee time sheets and leave requests
• Other related assignments task as may be assigned by management.

Requirements

• Bachelor's Degree / HND in Administration, Human Resource Management or other relevant disciplines
• professional certification [Added advantage]
• At least 2 year experience working as an HR and administrative officer
• Skillful in interpersonal, time management, communication, and problem solving skills
• Very good in information technologies
• Experience in team working
• Able to work under pressure and deadline
• Be willing to occasionally travel for work, as required.
• Fluency in English (both oral and written)

Job Objective(s)

• To perform the financial management functions in Montaigne AH Limited.

Reporting Relationships:

• Functionally reports into: Head, Finance & Accounts
• Administratively reports to: Head, Finance & Accounts
• Supervises: None

Duties & Responsibilities

• Keeps record to conform with tax law and to provide financial data for the management of Montaigne Business
• Ensures that costs and revenue are properly captured
• Make adequate provision for cost, Bank Charges, etc
• Maintain Asset Register and compute monthly depreciation
• Prepares income tax and other government report
• Prepares weekly creditors and debtors schedule
• Prepares report of daily bank lodgement
• Prepares report of daily bank balances
• Administer and reconcile all bank accounts, investigating any irregularities, and taking appropriate action (escalate when necessary).

Key Performance Indicators

• Error free reconciliation statement
• Satisfaction of internal customers
• Level of adherence to accounting operating procedures

Requirements
Minimum Education Qualifications:

• B.Sc or HND in Accounting or related discipline.

Required Experience:

• Minimum of 2 years’ experience

Required Competencies:

• Knowledge
• Sound accounting knowledge
• SAGE pastel Skills
• IT skills
• Communication skills
• Problem solving skills
• Excellent attention to detail.