Job Openings at TRANOS

Job Summary

The Executive Assistant provides high-level administrative support ensuring the efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling communications, and undertaking special projects.

Job Details

• Provide comprehensive administrative support to the Executive, including managing calendars, scheduling appointments, and coordinating meetings.
• Handle incoming and outgoing communications, including emails, and correspondence. Screen and prioritize messages and requests.
• Prepare agendas, organize meeting materials, and take minutes during meetings. Follow up on action items and ensure timely completion.
• Organize and manage travel itineraries, including booking flights, accommodations, and transportation.
• Prepare, edit, and proofread reports, presentations, and other documents. Ensure proper filing and documentation of important records.
• Assist in planning and organizing company events, conferences, and functions attended by the Executive.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Act as a point of contact between the Executive and internal/external stakeholders, ensuring effective communication and relationship management.
• Assist with special projects and initiatives as directed by the Executive, including research, data analysis, and report generation.
• Oversee the executive office's day-to-day operations, including ordering supplies, maintaining office equipment, and ensuring a tidy work environment.
• Assist with personal tasks for the Executive as needed.

Requirements

• Bachelor's degree in Business Administration, Management, Engineering or closely related field from a recognised tertiary institution. 
• Not more than 2 years of experience in an administrative or executive assistant role.
• Minimum of Second-Class Upper Division (2:1) or equivalent GPA.
• Must have completed NYSC as at the time of application

Benefits

• Competitive Reward Structure
• Career Development Opportunities
• Health and Wellness Benefits
• Safe and Conducive working environment

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Job Summary

The role is responsible for ensuring compliance with financial regulations and policies, managing accounts payable and inventory related activities.

Job Details

• Keeps records of all payables and ensures payments are processed accordingly. 
• Maintains accounting ledgers for vendors and ensures accuracy and completeness
• Manages Account payables and provides support to the Engineering team at large.
• Performs monthly inventory spot check, quarterly inventory reconciliation, review and manage inventory standalone issuance & receipt, inventory adjustments and follow-up on closure of open items.
• Takes commercial responsibility for project analysis by liaising with project managers to optimize project spending.
• Prompt processing of vendors’ payment for goods and services rendered.
• Weekly & Monthly reporting of company's payables with Manager.
• Files approved purchase orders attaching the supporting document.
• Assist with the annual inventory count
• Compute, upload and remit WHT
• Review, upload, remit and file the monthly PAYE, VAT on the FIRS portal.
• Update prepayment schedule, calculate and upload monthly prepaid expenses on the ERP. 
• Update the Fixed asset schedule, calculate and upload monthly prepaid expenses on the ERP Review the inventory WIP, Raw materials and WIP to ensure accuracy of data.
• Assist with client invoicing and other accounts receivable items. 
• Compute, reconcile and update the finance charge expenses on the ERP
• Liaise with external auditor for statutory audits
• Review the Journal posting batch to ensure transactions have been posted correctly. 
• Assist with the review of tax obligation and other tax related activities.
• Assist with the processing of pioneer status, their financial projection, and prepare their report for audit and tax purpose.
• Assist with the preparation of management accounts.
• Review and update the vendor’s deposit GL / account at intervals.
• Periodic review of the WHT claimable and assist with WHT related matters
• Prepare the loan amortization schedule

Requirements

• Bachelor’s degree in accounting, Finance, or a related field.
• Experience with inventory management and accounting software.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.

Benefits

• Competitive Reward Structure
• Career Development Opportunities
• Health and Wellness Benefits
• Safe and Conducive working environment